Digital Archival Collections group purchasing scheme

Jisc has been working in collaboration with publishers to make digital archival collections of

primary source materials more affordable so researchers, learners and teachers can enjoy

access to a wider range of resources and libraries can achieve further efficiencies.

www.jisc.ac.uk/digital-archival-col… ↗

The digital archival collections group purchasing scheme is designed to leverage the

collective purchasing power of institutions and is based on the principle ‘the economy of

scale’: That is, the more products purchased per publisher by any institution over the course

of an academic year, the lower the price based on pre‐set discount triggers. Digital archival

collections can comprise of many forms of digitised materials including, but not limited to,

manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence,

ephemera, cartoons and audio-visual materials. Digital archival collections are

predominately focused on the arts, humanities, and social science studies.

Requirements for eligibility are:

1. Publishers will offer a selection of products relevant to Higher Education Institutions

(HEIs) as one‐ off perpetual purchases, eliminating recurrent annual access/platform

charges. No on-going or yearly fees are permitted to access the content.

2. Products offered are expected to be fixed/static collections and no new content

introduced to the products over time. Additional content may be added to the original

product under the following circumstances.

• Existing content cannot be withdrawn.
• No further fee will be levied on members who have purchased these content options

previously.

4. Publishers will be required to submit pricing in line with the Jisc banding structure that

decreases from band 1 – 10 (subscriptionsmanager.jisc.ac.uk/about/jisc-banding ↗).

5. All products pricing must start at 20% discount off the list price and then increase the

discount in 5% increments to a maximum of 30%. Discounts are triggered by the number of

sales across all the products on offer from a given publisher regardless of the band that

makes the sale (e.g., 1-4 products purchased by any institution = 20% discount, 5-9 products

purchased = 25% discount, 10+ product sales = 30%). Publishers decide how many product

sales will trigger each 5% discount increment.

6. . Pricing will be publicly available to view (after authentication) to provide our members

with transparency and no need to negotiate.

7. Publishers will be contracted using the Jisc Model License

(subscriptionsmanager.jisc.ac.uk/about/jisc-model-lic… ↗).

8. The scheme runs on a yearly basis, allowing institutions to benefit from the maximum

discount reached by the end of each academic year (31 July)

9. Institutions will order products directly through Jisc License Subscriptions Manager

(subscriptionsmanager.jisc.ac.uk ↗) and be granted access to the content at point of

ordering.

10. Invoices will be issued on completion of order unless specified by the member institution.

This may result in a credit note being issued to the institution when the final price for

product/s has been calculated after the yearly close of the scheme on 31 July (2024).

Jisc/Publisher offers institutions the flexibility to be invoiced at the conclusion of the yearly

scheme (31 July). Purchased products will be made available on completion of the order

regardless of the invoice option chosen by members.

11. Jisc has undertaken due diligence on suppliers seeking acceptance to the scheme,

including reviewing information on financial information, Information Security, Data

Protection, Insurances, Modern Slavery. Additional information: The contract value is an estimate based on the aggregate sum of licence fees (in perpetuity) that will be paid to the supplier by Jisc member institutions over the one year term of the contract. Jisc itself makes no payment to the supplier for this service.