Official UK procurement notice
Digital Care Records & E Scheduling System
Authority: The North Yorkshire Council (Local council)
What is being bought
Published requirement descriptionA digital care records/e scheduling system for use in our health and social care day services. These include Extra Care facilities; domiciliary care, Home Support Services (Supported Living), Day Centres, Short Breaks/Respite and Elderly Person’s Homes (EPHs).
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1A digital care record/e scheduling system for use in our health and social care day…AwardedRenewalPublished value£1,480,000
A digital care record/e scheduling system for use in our health and social care day services. The Contract shall commence in August 2024 and will be for a period of 3 years with one option to extend for a further period of 24 months (3+2).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Service: 60%
- Technology: 10%
- price: 30%
Published award criteria (3)
- Service: 60
- Technology: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 18 Oct 2023, 09:21 BST
- Last source update
- 25 Jul 2024, 09:19 BST
- Award evaluation window
- 20 Nov 2023 – …
- FTS notice number
2024/S 000-023138- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040ce0Find a Tender
- Review procedure
North Yorkshire Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
Publisher note: To access the tender documents you must register your organisation details on the YORtender (Mercell) system at https://yortender.eu-supply.com/login.asp?B=YORTENDER. To view details of this opportunity, log into your account and click on “CTM Published Tenders” link. Select “Quote/tender ID” from the “Text filter” drop down menu, enter 78980 into the “with keyword” filter and click the green Search button. The opportunity should then appear in the list below. Click the name of the opportunity which will give an overview of the opportunity and click “Accept” if you wish to accept the invitation to tender. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date. If you require further information, guidance or support using YORtender there is a User Guide (pdf) on the home page. If you are having any technical issues there is a link to create a ticket as well as an e-mail address and telephone number on the phone page under the “Do you need technical support?” section.
How it was run
Official notice- Submission deadline
- 20 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 20 Nov 2023, 12:00 GMT
Timeline
20 Nov 2023 → 25 Jul 2024 · 4 dates- Submission deadline20 Nov 2023, 12:00 GMT
- Bids opened20 Nov 2023, 12:00 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Notice published25 Jul 2024, 09:19 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete25 Jul 2024, 09:19 BST
Published amendments (1)
The deadline for submissions has been extended from 20th November 2023 to 29th November 2023. This additional time has been provided to interested suppliers as there has been amendments to the terms, these amendments were made publicly available on 16th November 2023.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| OneTouchHealthSME | £648,500 † | — | Awarded |
Contracts
Digital Care Records & E Scheduling System · OneTouchHealthSME
- Signed
- 13 Jun 2024
- Value
- £648,500
- Period
- … – 31 Mar 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
- The North Yorkshire Council - Legal ServicesMediation body
- The Royal Courts of JusticeReview contact point
Bidders & participating suppliers
1 commercial party on the notice- OneTouchHealthAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria