Official UK procurement notice
Disability Services for Adults - Re-opening of Framework CC10057
Authority: West Lothian Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionWest Lothian Council will be making use of the provisions of the Light Touch Regime to re-open Framework Agreement CC10057 for Adults with a Disability to receive care in their own homes and properties owned by landlords with appropriate support.
The framework is for new business only and existing framework suppliers are not required to apply.
- Recurrence: It is expected that the next notice will be published January 2023
CPV: Health and social work services · Social work and related services
How this framework works
From the published notice- Places
- up to 40 suppliers · 11 bids on the busiest of 4 lots (0.3 per place) · 10 appointed
- Framework period
3 yrs from 1 Jul 2022, Using the provisions of the Light Touch Regime, the Framework Agreement may be re-opened on an annual basis allowing new providers to join the Framework Agreement on 1 July 2023 and each anniversary thereafter.
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Supporting service users with complex needs resulting in behaviours that challengeAwardedRenewal
The Council have a requirement for suitably qualified and experienced service providers to support service users with complex needs resulting in behaviours that challenge:
Service users will be eligible for Lot 1 services when an assessment of risk has concluded that they present with behaviour(s) that challenge to such an intensity, frequency, or duration as to threaten the quality of life and/or the physical safety of the individual or others. Thus leading to responses that are restrictive, aversive or result in exclusion and/or deny access to the use of ordinary community facilities.
The Council intend operating a Framework Agreement whereby service providers who meet all the mandatory criteria, pass the Selection Stage, score a sufficiently high score within the Technical Envelope in the Invitation to Tender, are prepared to accept the council's hourly rate and are able to meet all requirements, will be appointed.
The Framework Agreement will use the flexibility offered by the Light Touch Regime allowing for re-opening of competition to other service providers to be appointed on 1 July 2023 and each anniversary thereafter, an Open Procedure as provided within the Public Contracts (Scotland) Regulations will be used to appoint providers to the Framework Agreement.
The current budget hourly rates for Lot 1 – Supporting service users with Complex Behaviour(s) that Challenge is GBP 22.59.
The Council will review Prices before 1 April in each Financial Year to determine whether any increase is to be applicable from said date including the current GBP12.02 night time hours. Additional information: In accordance with Section 67 (5) of the PC(S)Regulations - form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed at an hourly rate.Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Partnership’s hourly rates will score 50%.
Lot #2Supporting servicing users with complex conditions to access their communityAwardedRenewal
The Council have a requirement for suitably qualified and experienced service providers to support service users with complex conditions to access their community:
Service users will be eligible for Lot 2 services where an assessment of risk has concluded that their long term and complex conditions significantly restrict their ability to participate in activities of daily living and community involvement.
The Council intend operating a Framework Agreement whereby service providers who meet all the mandatory criteria, pass the Selection Stage, score a sufficiently high score within the Technical Envelope in the Invitation to Tender, are prepared to accept the council's hourly rate and are able to meet all requirements, will be appointed.
The Framework Agreement will use the flexibility offered by the Light Touch Regime allowing for re-opening of competition to other service providers to be appointed on 1 July 2023 and each anniversary thereafter, an Open Procedure as provided within the Public Contracts (Scotland) Regulations will be used to appoint providers to the Framework Agreement.
The current budget hourly rates for Lot 2 – Supporting service users with Complex conditions to access their community is GBP 20.10
The Council will review Prices before 1 April in each Financial Year to determine whether any increase is to be applicable from said date including the current GBP12.02 night time hours. Additional information: In accordance with Section 67 (5) of the PCS Regulations - form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed at an hourly rate.Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Partnership’s hourly rates will score 50%.
Lot #3Supporting Service users with Mental Health and AddictionsAwardedRenewal
The Council require suitably experienced and qualified service providers to support service users with Mental Health and Addictions. Service users will be eligible for Lot 3 services where an assessment of risk has concluded that their mental health significantly restricts their ability to participate in activities of daily living and community involvement.
The Council intend operating a Framework Agreement whereby service providers who meet all the mandatory criteria, pass the Selection Stage, score a sufficiently high score within the Technical Envelope in the Invitation to Tender, are prepared to accept the council's hourly rate and are able to meet all requirements, will be appointed.
The Framework Agreement will use the flexibility offered by the Light Touch Regime allowing for re-opening of competition to other service providers to be appointed on 1 July 2023 and each anniversary thereafter, an Open Procedure as provided within the Public Contracts (Scotland) Regulations will be used to appoint providers to the Framework Agreement.
The current budget hourly rates for Lot 3 – Supporting Service users with Mental Health and Addictions is GBP 22.59.
The Council will review Prices before 1 April in each Financial Year to determine whether any increase is to be applicable from said date including the current GBP12.02 night time hours. Additional information: In accordance with Section 67 (5) of the PC(S) Regulations - form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed at an hourly rate.Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Partnership’s hourly rates will score 50%.
Lot #4Supporting service users with complex conditions to manage their personal careAwardedRenewal
The Council require suitably experienced and qualified service providers to support service users with complex conditions to manage their personal care.
The Council intend operating a Framework Agreement whereby service providers who meet all the mandatory criteria, pass the Selection Stage, score a sufficiently high score within the Technical Envelope in the Invitation to Tender, are prepared to accept the council's hourly rate and are able to meet all requirements, will be appointed.
The Framework Agreement will use the flexibility offered by the Light Touch Regime allowing for re-opening of competition to other service providers to be appointed on 1 July 2023 and each anniversary thereafter, an Open Procedure as provided within the Public Contracts (Scotland) Regulations will be used to appoint providers to the Framework Agreement.
The current budget hourly rates for Lot 4 – Supporting service users to manage their personal care is GBP 19.60
The Council will review Prices before 1 April in each Financial Year to determine whether any increase is to be applicable from said date including the current GBP 12.02 night time hours. Additional information: In accordance with Section 67 (5) of the PC(S) Regulations - form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed at an hourly rate.Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Partnership’s hourly rates will score 50%.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Service Delivery: 5%
- Quality Assurance: 7.5%
- Scenario Analysis: 10%
- Adult Protection: 5%
- Service User Engagement: 5%
- Workforce Matters: 7.5%
- Responding in a Crisis: 5%
- Service User Feedback: 5%
- price: 50%
Published award criteria (9)
- Service Delivery: 5
- Quality Assurance: 7.5
- Scenario Analysis: 10
- Adult Protection: 5
- Service User Engagement: 5
- Service User Feedback: 5
- Workforce Matters: 7.5
- Responding in a Crisis: 5
- Price: 50
- Suitability
To be appointed to this framework registration with the Care Inspectorate, Care and Support level 3 is a mandatory requirement. Where a provider has not achieved level 3 they will have three months to reach this level. Where a provider is newly registered there is a requirement to reach level 3 within twelve months.
- Economic & financial standing
Minimum Insurance required is:
Employers Liability 10,000,000 GBP (Ten Million GBP) subject to legislative requirements.
Professional Indemnity 2,000,000 GBP (Two Million GBP) - Unless these risks are confirmed as covered by extension of Public Liability policy.
Public liability 5,000,000 GBP (Five Million GBP) - Employers should hold insurance at a minimum level of 5m GBP in line with current legislation unless specifically exempt.
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that below 35 will not be considered as having met this criteria. If a tenderer has a Failure Score of less
than 35, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating,tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial
data over a 3 year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review ten…
- Technical & professional ability
Bidders are required to provide specific examples of carrying out similar services performed during the last three years.
Bidders are also required to provide point of contact details at stated respective organisations.
Please note that the Council reserve the right to request references without notifying yourself.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Disability Services for Adults - Re-opening of Framework CC10057” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · It is expected that the next notice will be published January 2023
- First published
- 27 Jan 2022, 16:25 GMT
- Last source update
- 21 Oct 2022, 10:37 BST
- Award evaluation window
- 2 Mar 2022 – …
- Authority reference
CC11721- FTS notice number
2022/S 000-029710- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031035Find a Tender
- Performance terms
The provider must follow the requirements set out in the service specification and comply with all statutory requirements in the delivery of
the service. This is regarded as a mandatory requirement. Notwithstanding any conditions agreed in the service specification, all terms and conditions set out in the main full contract will apply.
Publisher note: (SC Ref:696214)
How it was run
Official notice- Appointment period ends
- 2 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Mar 2022, 12:00 GMT
Timeline
2 Mar 2022 → 21 Oct 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown2 Mar 2022, 12:00 GMT
- Bids opened2 Mar 2022, 12:00 GMT
- Contract starts1 Jul 2022, 00:00 BST
- Notice published21 Oct 2022, 10:37 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Oct 2022, 10:37 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supporting service users with complex needs resulting in behaviours that challenge
- Signed
- 2 Jun 2022
- Value
- £17,500,000
- Period
- … – 30 Jun 2025
- Status
- active
Supporting servicing users with complex conditions to access their community
- Signed
- 2 Jun 2022
- Value
- £31,850,000
- Period
- … – 30 Jun 2025
- Status
- active
Supporting Service users with Mental Health and Addictions
- Signed
- 2 Jun 2022
- Value
- £5,600,000
- Period
- … – 30 Jun 2025
- Status
- active
Supporting service users with complex conditions to manage their personal care
- Signed
- 2 Jun 2022
- Value
- £700,000
- Period
- … – 30 Jun 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supporting service users with complex needs resulting in behaviours that challenge | 11bids · 11 electronic · 11 from abroad | 7 | — | — |
| 2 · Supporting servicing users with complex conditions to access their community | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 3 · Supporting Service users with Mental Health and Addictions | 7bids · 7 electronic · 7 from abroad | 3 | — | — |
| 4 · Supporting service users with complex conditions to manage their personal care | 9bids · 9 electronic · 9 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sherriff CourtReview body
Framework contractors & participating bidders
13 commercial parties on the notice- Deaf ActionFramework contractor
- Deafblind ScotlandFramework contractor
- ENABLE ScotlandFramework contractor
- ENABLE ScotlandFramework contractor
- Enable ScotlandFramework contractor
- Hierarchy Business Solutions Limited T/A Hierarchy Support ServicesFramework contractor
- Ion Care and Support Services LtdFramework contractor
- Mears Supported Living ScotlandFramework contractor
- New Directions West LothianFramework contractor
- Real Life OptionsFramework contractor
Show 3 more suppliers
- Thera ScotlandFramework contractor
- real life optionsFramework contractor
- with YOUFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.