Official UK procurement notice
DoF - NICS Digital Asset Management System (DAMS)
Authority: Department of Finance (Northern Ireland) (Central government)
What is being bought
Published requirement descriptionProvision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Provision of a Digital Asset management System with multiple tenancies for NICS…Published value£7,000,000
Provision of a Digital Asset management System with multiple tenancies for NICS Departments and Agencies. Additional information: To provision a single DAM solution that will improve the Client’s ability to securely store, share, organise, delete and retrieve digital assets in a central location for the NICS. To support compliance in meeting their governance and legislative obligations, specifically those under UK General Data Protection Regulation (GDPR), Data Protection Act 2018 (DPA), NICS Records Management Policy and copyright amongst others. Flexibility/Scalability: To establish a single, flexible and scalable solution with an external DAMS Supplier to meet the different needs of business areas across the NICS while maintaining effective performance following increase in usage and growing or changing user demands. Usage will fluctuate over the course of the contract. Future Development and Enhancement: To provide a solution that will enable the inclusion of advanced DAM capabilities across the NICS estate in the future as new DAM and record management capabilities become available.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 40%
- Quantitative Criterion: 60%
Published award criteria (2)
- Qualitative Criteria: 40
- Quantitative Criterion: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Aug 2021, 14:55 BST
- Last source update
- 9 Aug 2021, 14:55 BST
- Award evaluation window
- 10 Sept 2021 – …
- FTS notice number
2021/S 000-019221- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d284Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill. period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated. to tenderers. That notification will provide full information on the award decision. This provides time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly, of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures. in relation to values and volumes specified in this notice and the procurement documents are approximate. only and the Contracting Authority reserves the right to change any or all of them. The figure indicated in II.1.5. represents an estimated contract value £7m and may increase during the life of the contract to accommodate. changes in processing penalty charge notifications, continuous improvements and advancements in technology.. Any increases/modifications will be managed in accordance with the relevant public procurement regulations.. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for Economic. Operators when submitting a bid for this competition. In addition, neither CPD nor the Contracting Authority can. provide any guarantee as to the level of business under this contract. The successful contractor’s performance. on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious. matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they. still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management. in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within. the specified period, it may be regarded as an act of grave professional misconduct and they may be issued. with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of. Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the Notice..
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 10 Sept 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 10 Sept 2021, 15:30 BST
Timeline
9 Aug 2021 → 9 Dec 2021 · 4 dates- Notice published9 Aug 2021, 14:55 BST
- Submission deadline10 Sept 2021, 15:00 BST
- Bids opened10 Sept 2021, 15:30 BST
- Bids must remain valid until9 Dec 2021, 23:59 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria