Official UK procurement notice
DOF - Office Portering Service and Short-term Storage of Furniture for Department of Finance Properties Division
Authority: Department of Finance (Central government)·On behalf of: CPD - Supplies and Services Division
What is being bought
Published requirement descriptionThe Department of Finance (DoF) Properties Division (PD) Estate comprises properties distributed throughout Northern Ireland. These properties vary in size and operational capacity, ranging from small office locations to major office facilities accommodating in excess of 1,000 staff. A major requirement of Properties Division is to ensure that all staff are able to conduct their work and business in offices and buildings that meet with the user needs and comply with all legal requirements. In order to meet this requirement, the Department of Finance has identified a need to provide an office furniture portering service and a short-term furniture storage service for the PD Office Estate. The Buyer requires a single supplier to provide an office furniture portering and furniture storage service throughout its own property and estate buildings. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.
- Not divided into lots: This contract will not be subdivided into lots for the following reasons:- 1. Most of the work will be centred on the Greater Belfast area, which has the greater catchment area for the supply base and likely to be unattractive for suppliers from further afield due to the ad-hoc nature of the work; and 2. Due to the limited value of the services and the variable nature of demand, the appointment of multiple suppliers would not represent a cost-effective use of resources. As there is no guaranteed volume of work under the contract, a single-supplier arrangement is considered the most proportionate and advantageous solution for the Buyer.
- The authority expects to re-tender this requirement around 1 Sept 2033, 23:59 BST.
CPV: Portering services · Storage and warehousing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£825,000
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- AC1 - Service Delivery and Implementation: 10.5%
- AC2 - Contract Management and Contingency Planning: 9%
- AC4 - Total Contract Price: 70%
- AC3 - Social Value: 10.5%
Published award criteria (4)
- AC1 - Service Delivery and Implementation: As per Tender Documentation
- AC2 - Contract Management and Contingency Planning: As per Tender Documentation
- AC3 - Social Value: As per Tender Documentation
- AC4 - Total Contract Price: As per Tender Documentation
- Technical & professional ability
As per Tender documentation.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2033
- First published
- 23 Sept 2026, 14:52 BST
- Last source update
- 23 Sept 2026, 14:52 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
ID 6323060- FTS notice number
2026/S 000-090212- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0778c6Find a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/articles/account-ni-… ↗
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 15:00 GMT
- Clarification deadline
- 16 Oct 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
23 Sept 2026 → 1 Feb 2027 · 5 dates- Tender notice published33 days ago23 Sept 2026, 14:52 BST
- Clarification questions by10 days ago16 Oct 2026, 15:00 BST
- Submission deadlineearlier today26 Oct 2026, 15:00 GMT
- Today26 Oct 2026
- Award decision expected byin 21 days16 Nov 2026, 23:59 GMT
- Contract startsin 97 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Sept 2026, 14:52 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPD - Supplies and Services DivisionBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender