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Find a TenderAwardedContract details notice
Published 3 Dec 2025, 15:59 GMT

Official UK procurement notice

DoJ – Probation Board for Northern Ireland – Personal Protective Equipment

Official notice

Authority: Probation Board for Northern Ireland (Central government)·On behalf of: CPD

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Security, fire-fighting, police and defence equipment (35) Delivery: Northern Ireland (UKN)
Published estimate£133,333total for 3 lots · £160,000 inc. VAT
Submissions closed 23 Jan 2026awarded 15 May 2026
Awarded to Withheld Section 94 supplier3 awards
Contract term 5 yrsends 22 Mar 2031 · extension options published · starts 23 Mar 2026

What is being bought3 lots · detail below

Published requirement description

The Probation Board for Northern Ireland seeks to establish a contract for the supply and

delivery of Personal Protective Equipment (PPE) and Clothing.

CPV: Footwear · Occupational clothing · Occupational clothing, special workwear and accessories · Outerwear · Protective and safety clothing · Protective footwear · Special clothing and accessories · Special workwear · Workwear accessories

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£133,333 together) · same conditions of participation on every lot
Lot #1Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye ProtectionAwarded 5 yrsSMEPublished value£39,827

The provision of the Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection

Contract period: 23 Mar 2026 – 22 Mar 2031 (5 yrs)Value: £39,827 exc. VAT · £47,792 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: PBNI reserves the right to add or remove products – depending on operational needs –throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.
18100000 Occupational clothing, special workwear and accessories18110000 Occupational clothing18130000 Special workwear18140000 Workwear accessories18200000 Outerwear18400000 Special clothing and accessories
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Company Experience

Lot #2Clothing, Footwear, Hats, Gloves, Catering Clothing & MiscellaneousAwarded 5 yrsSMEPublished value£58,874

For the provision of Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous

Contract period: 23 Mar 2026 – 22 Mar 2031 (5 yrs)Value: £58,874 exc. VAT · £70,649 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: PBNI reserves the right to add or remove products – depending on operational needs –throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.
18100000 Occupational clothing, special workwear and accessories18110000 Occupational clothing18130000 Special workwear18140000 Workwear accessories18200000 Outerwear18400000 Special clothing and accessories
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Company Experience

Lot #3Specialist Clothing (Specific to Community Service Supervisors)Awarded 5 yrsSMEPublished value£34,632

For the provision of Specialist Clothing (Specific to Community Service Supervisors)

Contract period: 23 Mar 2026 – 22 Mar 2031 (5 yrs)Value: £34,632 exc. VAT · £41,559 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: PBNI reserves the right to add or remove products – depending on operational needs –throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.
18100000 Occupational clothing, special workwear and accessories18110000 Occupational clothing18130000 Special workwear18140000 Workwear accessories18200000 Outerwear18400000 Special clothing and accessories
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Company Experience

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot1
  • Technical & professional ability

    Company Experience

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Dec 2025, 15:59 GMT
Last source update
1 Jun 2026, 13:24 BST
Award evaluation window
Submission end – 23 Mar 2026
Authority reference
ID 6172573
FTS notice number
2025/S 000-079460
Latest notice
Contract details notice (UK7)
Classification (CPV)
FootwearOccupational clothingOccupational clothing, special workwear and accessoriesOuterwearProtective and safety clothingProtective footwearSpecial clothing and accessoriesSpecial workwearWorkwear accessories
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05ee2c Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
23 Jan 2026, 15:00 GMT
Clarification deadline
13 Jan 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

3 Dec 2025 → 1 Jun 2026 · 8 dates
  1. Tender notice published327 days ago
    3 Dec 2025, 15:59 GMT
  2. Clarification questions by286 days ago
    13 Jan 2026, 17:00 GMT
  3. Submission deadline276 days ago
    23 Jan 2026, 15:00 GMT
  4. Contract starts218 days ago
    23 Mar 2026
  5. Award decision expected by217 days ago
    23 Mar 2026, 23:59 GMT
  6. Assessment summaries sent165 days ago
    15 May 2026, 00:00 BST
  7. Standstill ends152 days ago
    27 May 2026, 23:59 BST
  8. Latest notice published147 days ago
    1 Jun 2026, 13:24 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Dec 2025
  1. Tender notice published
    3 Dec 2025, 15:59 GMT
    UK4
  2. Contract award notice published
    15 May 2026, 13:25 BST
    UK6
  3. Status changed to complete
    15 May 2026, 13:25 BST
  4. Contract signature expected
    29 May 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    1 Jun 2026, 13:24 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £133,3333 awards exc. VAT
Bids received 2014 from SMEs
Contracts signed 3latest 29 May 2026
Awarded toValueDateStatus
Lot 1 · Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection1 award
Withheld Section 94 supplier1 Jun 2026 – 31 May 2031Options: PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.£39,82715 May 2026Awarded
Lot 2 · Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous1 award
Withheld Section 94 supplier1 Jun 2026 – 31 May 2031Options: PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.£58,87415 May 2026Awarded
Lot 3 · Specialist Clothing (Specific to Community Service Supervisors)1 award
Withheld Section 94 supplier1 Jun 2026 – 31 May 2031Options: PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.£34,63215 May 2026Awarded

Contracts

  • DoJ – Probation Board for Northern Ireland – Personal Protective Equipment · Withheld Section 94 supplier

    Signed
    29 May 2026
    Value
    £39,827
    Period
    1 Jun 2026 – 31 May 2031
    Status
    active
    Options
    The right to additional purchases while the contract is valid. PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DoJ – Probation Board for Northern Ireland – Personal Protective Equipment · Withheld Section 94 supplier

    Signed
    29 May 2026
    Value
    £58,874
    Period
    1 Jun 2026 – 31 May 2031
    Status
    active
    Options
    The right to additional purchases while the contract is valid. PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

  • DoJ – Probation Board for Northern Ireland – Personal Protective Equipment · Withheld Section 94 supplier

    Signed
    29 May 2026
    Value
    £34,632
    Period
    1 Jun 2026 – 31 May 2031
    Status
    active
    Options
    The right to additional purchases while the contract is valid. PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection7final-stage tenders54—
2 · Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous7final-stage tenders54—
3 · Specialist Clothing (Specific to Community Service Supervisors)6final-stage tenders43—

Contracting authority & participating public bodies

3 public bodies on the notice

Probation Board for Northern Ireland

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PNWD-8337-RZNX 80-90 North Street, Belfast, Northern Ireland, BT1 1LDContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Service DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld for security reasonsAwarded supplierGB-PPON: PBXY-3232-WNHZ Withheld for security reasons, Withheld for security reasons, Northern Ireland, BT3 9EDContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
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