DOJMOD 30-22 ID 901285 - DoJ PBNI Electronic Case Management System Project

Official notice

Authority: Probation Board for Northern Ireland (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)

Awarded value£1,728,560published contract · exc. VAT

Awarded 23 Nov 2022no call for competition

Awarded to Due to the sensitive nature of this contract the Contractor name will be witheld from publication.

What is being bought

Published requirement description

PBNI has a contract for the installation and migration to a new Case Management Solution that provides a robust and flexible case management system in order to support the effective and efficient management of service user information.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1The Client required installation and migration to a Case Management Solution that…

The Client required installation and migration to a Case Management Solution that provides a robust and flexible case management system that will support the effective and efficient management of service user information.

Delivery: Northern Ireland

Extensions: This contract commenced on 9 January 2019 for an initial period of seven 7 years, this is to include a one 1 year implementation period followed by six 6 years following Service Commencement Go Live. There are also three 3 optional extension periods of one 1 year each.

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 30 Nov 2022, 16:27 GMT
Last source update: 30 Nov 2022, 16:27 GMT
Authority reference: ID 901285
FTS notice number: 2022/S 000-033988
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-0389a5 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Additional services have been required due to legislative updates and moving to a new corporate records management solution which highlighted complexities therefore the Authority will be relying on Regulation 72(1)(c) as the need for the change could not have been foreseen by a “diligent” Department and the changes do not affect the overall nature of the contract or exceed 50% of the value of the original contract.

Review and risk notes

Review procedure: The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,728,5601 contract exc. VAT

Contracts signed 1latest 23 Nov 2022

Awarded to	Value	Date	Status
Due to the sensitive nature of this contract the Contractor name will be witheld from publication.	£1,728,560 †	—	Awarded

Contracts

Contract 033988-2022-1 · Due to the sensitive nature of this contract the Contractor name will be witheld from publication.
Signed
23 Nov 2022
Value
£1,728,560
Status
active

Contracting authority & participating public bodies

Probation Board for Northern Ireland

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 80-90 North Street, BELFAST, Northern Ireland, BT1 1LDContact email

Dispute resolution & review bodies

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.Review body Not applicable

Bidders & participating suppliers

1 commercial party on the notice

Due to the sensitive nature of this contract the Contractor name will be witheld from publication.Awarded supplier Not disclosed, Northern IrelandContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.