Dynamic Purchasing System Domiciliary Care for Adults and Sessional Support for Children Young People and Families

Cardiff Council currently commissions 32,000 hours per week of Domiciliary Care services for Adult via a Dynamic Accredited Provider List akin to a Dynamic Purchasing Services. There are circa 60 providers on the current arrangement, which expires on 3 November 2021. Cardiff Council also commissions Sessional Support for Children Services via Spot Purchasing arrangements with 7 providers.

The Social Services & Well-Being (Wales) Act 2014 (the Act) imposes various duties on local authorities and health boards that require them to work to promote the well-being of those who need care and support, or carers who need support, working on a regional basis wherever possible.

It is agreed that a new Dynamic Purchasing System (DPS) is implemented in Cardiff, which will replace the current arrangements for commissioning Adult Domiciliary Care and Children Sessional Support Services. The new DPS established will enable Cardiff Council to commission Domiciliary Care and Sessional Support Services for adults, children, young people and their families. The expenditure for these services are, Adult Services GBP25m per annum and Children Services cGBP817,000 per annum.

The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called ‘Light Touch Regime’ which means that when procuring these Services the Council should comply with the mandatory requirements set out in the Light Touch Regime (Regulations 74-77). Under Regulation 76, the council is free to establish a procedure, provided that, the procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (suppliers). Regulation 34 of the Public Contracts Regulation 2015 expressly provides that contracting authorities may use a dynamic purchasing system for commonly used purchases the characteristics of which are generally available on the market, and meet their requirements and for this reason the model proposed, is a Dynamic Purchasing System.

The Council reserves:-

1. the right to withdraw this contract notice and opportunity advertised at any time
2. the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.

All economic operators (potential suppliers), who wish to take part in this procurement do so at their own expense and risk.

Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise