Official UK procurement notice
Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector
Authority: Education Buying Group Ltd (Public body)
What is being bought4 lots · detail below
Published requirement descriptionEducation Buying Group Ltd is inviting Requests to Participate from providers of MIS, FMS and Budgeting Systems for the establishment of a Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector.
The primary objective of this procurement is to establish a dynamic purchasing system for education establishments and other similar organisations in order that they can access Management Information Systems, Financial Management Systems, Budgeting Systems and associated software services. The dynamic purchasing system seeks to establish a solution for customers to be able to access products easily and quickly while providing choice and value for money. This Dynamic Purchasing System is separated into the following Lots: Lot 1 - Management Information Systems, Lot 2 - Financial Management Systems, Lot 3 - Budgeting Systems, Lot 4 - Combination of MIS/FMS (Lot 1 and 2 combined). The duration of this Dynamic Purchasing System is 48 months from the date of this contract notice. Requests to Participate are welcomed throughout the full duration of this DPS across all lots, however an initial deadline of 12noon 18 November 2024 applies before any Contracting Authority undertakes a further competition.
Available for the education sector and all other customers referenced in this contract notice (below).
CPV: Administration software package · Educational software development services · Educational software package · Financial analysis and accounting software package · Financial analysis software package · Financial information systems · Financial systems software package · Information systems · Information systems and servers · Software package and information systems · Software supply services
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (4)Procurement structure
4 lots · all with a published valueEvery one of these 2 lots carries the same published figure, £20,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Financial Management Systems (FMS)ceiling above
Financial Management systems (FMS)
The Financial Management System software should offer the following:
•Intuitive interface and usability for administration and management staff
•Reliable and real-time financial information and reporting
•Cost effective contract with agreeable terms for contract exit.
•Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract.
The FMS should include, but not be limited to the following capabilities:
•General Accounting and reporting
•Purchase to Payment functionality
•Accounts Payable functionality
•Flexibility to structure in line with school’s / Trusts accounts
•Transaction management
•Approval and escalation workflow
Lot #2Budgeting SystemsPublished value£10,000,000
Lot 3 - Provision of Budgeting Systems
Provision of Budgeting application should include (but not be limited to):
•Current Budget,
•Revenue Budgets,
•Budget Development,
•Budget Profiling,
•Forecast Outturns Holding,
•Forecast Outturns Estimate,
•Forward Planning.
The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system.
Lot #3Provision of MIS/FMS combined. A combination of both Lot 1 and Lot 2 together as a single solution.Published value£10,000,000
Lot 4 - A combination of both Lot 1 (MIS) and Lot 2 (FMS) together as a single solution for those providers whose solutions can provide both elements.
Lot #4Management Information Systems (MIS)ceiling above
Provision of Management Information Systems
The Management Information System software should offer the following:
•Intuitive interface and usability for all staff.
•Reliable MIS support for schools.
•Cost effective contract with agreeable terms for contract exit.
•Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract.
The MIS should include, but not be limited to the following capabilities:
Attendance Management
Grading and Assessment
Timetable and Scheduling
Communication and Collaboration
A communication solution between staff, students, and parents with features such as messaging, announcements, and document sharing.
Student Information
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Dynamic Purchasing System for the Provision of Management Information…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Oct 2024, 10:05 BST
- Last source update
- 18 Oct 2024, 10:05 BST
- FTS notice number
2024/S 000-033679- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ad84Find a Tender
- Performance terms
As stated in Further Competition Tender documents
Publisher note: The contracting authority considers that electronic orders, invoicing and payment may be used by customers of the DPS. However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly, the contract performance conditions may relate in particular to social and/or environmental considerations. This DPS is being established by Education Buying Group Ltd on behalf of other contracting authorities as defined below: The following Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. England https://www.gov.uk/find-school-in-england Scotland https://education.gov.scot/ParentZone/find-a-school/ Wales https://gov.wales/my-local-school-guide Northern Ireland https://www.eani.org.uk/admissions-guides/transfer-between schools/ finda-school Academies http://www.education.gov.uk/schools/performance/ Universities and Colleges https://www.gov.uk/check-a-university-is-officially-recognised Also available to the following organisations:- Police, fire and rescue, maritime and coastguard agency emergency services: UK Police Forces https://www.police.uk/forces/ England, Scotland and Wales Fire and Rescue Services https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services Northern Ireland Fire and Rescue Services https://www.nifrs.org/about-nifrs/areas-districts/ UK Maritime & Coastguard Agency https://www.gov.uk/government/organisations/maritime-andcoastguardagency/ about/access-and-opening NHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland NHS https://www.scot.nhs.uk/organisations/ Wales NHS https://www.wales.nhs.uk/nhswalesaboutus/structure Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/ England Ambulance Service https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx Wales Ambulance Service https://www.ambulance.wales.nhs.uk/ Northern Ireland Ambulance Service http://www.nias.hscni.net/contact us-2/contactdetails/ Central government departments and their agencies: England / UK Central Government https://www.gov.uk/government/organisations Scotland Government https://www.gov.scot/about/how-government-is-run/directorates/ Wales Government https://gov.wales/about-us Northern Ireland Government https://www.northernireland.gov.uk/topics/yourexecutive/government-departments Registered charities: England and Wales http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx Scotland https://www.oscr.org.uk/guidance-and-forms/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/?pageNumber=1 Registered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives:- England https://www.gov.uk/government/publications/current-registered-providersofsocial-housing Scotland https://www.housingregulator.gov.scot/landlord-performance Wales https://gov.wales/housing Northern Ireland https://www.nidirect.gov.uk/contacts/ For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-supply-services./R9TJ2W75DD To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R9TJ2W75DD GO Reference: GO-20241018-PRO-28191190
How it was run
Official notice- Admission period ends
- 18 Nov 2024, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
18 Oct 2024 → 2 Dec 2024 · 3 dates- Notice published18 Oct 2024, 10:05 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Nov 2024, 12:00 GMT
- Invitations to tender expected2 Dec 2024
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria