Official UK procurement notice
Dynamic Purchasing System for the Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues - ON-GOING APPLICATIONS
Authority: Carmarthenshire County Council (Local council)
What is being bought
Published requirement descriptionThis Contract Notice is to inform the market that the Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works has been extended for one year, until 8th November 2025, in accordance with the DPS Agreement and original tender documentation.
Carmarthenshire County Council established a DPS for the supply of services relating to Ash Dieback and other tree felling works on 9th November 2020 for an initial period of up to 4 years. The DPS is operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the DPS documents.
Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites owned by the Council within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.
CPV: Tree-clearing services · Tree-cutting services · Tree-maintenance services · Trees
How this dynamic market works
From the published notice- Type
- Dynamic market
The lotProcurement structure
single lot · no lot value publishedLot #1Carmarthenshire County Council is seeking suitably qualified and experienced…Renewal
Carmarthenshire County Council is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works.
The works will be procured by mini-competition under this DPS arrangement.
Carmarthenshire has the second longest length of highway network in Wales, covering 3,500km of public highway, with 110 schools, some of which contain an extensive number of trees. The Council also maintains parks, playgrounds and open spaces, in addition to land on housing estates, at social services establishments, other Council-owned buildings and leisure centres.
The DPS was established to deal predominately with the removal of Trees infected with Hymenoscyphus Fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they were showing more than 50% dieback of the crown. Recent school surveys have also highlighted sites that need trees removing. Trees showing at least 50% dieback of the crown during surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees on highway verges will be removed by the County Council.
The Council also liaises with private landowners and offers its services to take down trees adjacent the highway provided the landowners agree to pay the costs for felling and provided works do not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners. Additional information: A Dynamic Purchasing System is a two-stage process. In the initial setup stage, all Bidders who met the selection criteria were admitted to the DPS. There is no limit on the number of Bidders that may join a DPS during its term. Individual contracts are awarded during the second stage where the Council invites all suppliers appointed to the DPS, to bid for the specific contracts.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Staff
- Names and qualifications of delivery staff must be submitted
- “Dynamic Purchasing System for the Supply of Arboricultural Works on…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Jan 2025, 10:45 GMT
- Last source update
- 10 Oct 2025, 16:25 BST
- Authority reference
eTenderWales Project Reference - project_45172- FTS notice number
2025/S 000-064344- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d409Find a Tender
Publisher note: ETENDERWALES PORTAL - To assist you in locating this opportunity on the eTenderWales Procurement System, the project code is: project_45172. This ON-GOING DPS application is comprised of one main Pre-Qualification Questionnaire (PQQ) under project_45172. All DPS documents such as the Specification, Terms & Conditions, Instructions to Bidders etc. are all contained within project_45172. Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147355 (WA Ref:147355) The buyer considers that this contract is suitable for consortia.
How it was run
Official notice- Admission period ends
- 23 Oct 2026, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
Timeline
10 Oct 2025 → 23 Oct 2026 · 3 dates- Notice published383 days ago10 Oct 2025, 16:25 BST
- Invitations to tender expected352 days ago10 Nov 2025
- Admission / appointment period ends5 days ago · period end, not a bid countdown23 Oct 2026, 14:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 23 Oct 2026, 14:00 BST10 Oct 2025, 16:25 BST+364 days · was 24 Oct 2025, 14:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 24 Oct 2025 | 23 Oct 2026 | +364 d |
| — | DateEstimated date of dispatch of invitations · IV.2.3 | 10 Nov 2025 | 13 Oct 2025 | -28 d |
The Dynamic Purchasing System commenced on 09/11/2020 and ran for an initial period of 4 years until 08/11/2024. The original agreement included an option to extend the DPS for a further period of up to 4 years in one-year increments. The DPS has been extended for one further year until 08/11/2026.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria