Find a TenderClosed
Published 5 Sept 2024, 16:02 BST

Official UK procurement notice

EC1024 - Assistive Technology

Official notice

Authority: University Of Edinburgh (Education)

ServicesOpen procedure
Published estimate£350,000exc. VAT
Submissions closed 7 Oct 2024

What is being bought

Published requirement description

Invitation to Tender for The Provision of Assistive Technology for the University of Edinburgh.

CPV: Information technology services

The lotProcurement structure

single lot · no lot value published
Lot #1The University is seeking to award a 3-year Contract (with optional 3 x 12-month…Renewal

The University is seeking to award a 3-year Contract (with optional 3 x 12-month extensions) for the provision of Assistive Technology equipment and associated training for University students with various disabilities.

Disability and Learning Support Service (DLSS) enhances the student experience and improves the efficiency and effectiveness of academic administration by providing support to students, through facilitating the provision of Assistive Technology (AT) to the University’s students with various disabilities. DLSS provides Assistive Technology support to the University’s International Students. Additionally, DLSS provides a wide range of loan equipment to students, such as laptops, digital voice recorders and digital note-taking pens. In conjunction to the hardware provided, there are a number of software programmes designed to assist students in their Learning Experience including, but not limited to:

-“Mind mapping software” to assist with essay planning and revision

-“Text-to-speech software” to read text back from the computer screen

-“Speech-to-text software” to convert speech into text

The contract will include; the provision and installation of software and hardware, Assistive Technology training, the cleaning, imaging and the decommissioning of all equipment during and at the end of the loan period.

Delivery: Scotland
Extensions: 3 x 12 months optional extensions.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 66.5%Price: 30%Environmental: 3.5%
Published sub-criteria (10)
  • The provision of Assistive Technology Service: 10.5%
  • Equipment Configuration & Training Delivery: 10.5%
  • Training Provision: 10.5%
  • Electronic Ordering: 7%
  • Sourcing: 7%
  • Product Stock Management Portal: 3.5%
  • Service Levels and Contract Management: 14%
  • Community Benefits: 3.5%
  • price: 30%
  • Sustainability: 3.5%
Published award criteria (10)
  • The provision of Assistive Technology Service: 10.5
  • Equipment Configuration & Training Delivery: 10.5
  • Training Provision: 10.5
  • Electronic Ordering: 7
  • Sourcing: 7
  • Product Stock Management Portal: 3.5
  • Service Levels and Contract Management: 14
  • Sustainability: 3.5
  • Community Benefits: 3.5
  • Price: 30
Conditions of participation3
  • Suitability

    The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

    If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following: Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent. These must include the following documented items relevant to the nature and scale of the work to be carried out, which are equivalent to the standards listed above — a policy with set responsibilities, review and improvement procedures, quality management and performance process, workforce training, skills and information process, monitoring arrangements, bidder quality management arrangements, and a process for managing complaints.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

    The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

    If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bid…

  • Economic & financial standing

    Bidders will be required to have a “general” yearly turnover threshold value of 1.5 times the estimated value of the proposed contract , 340,000 GBP, for the last three years prior to the date of proposed contract award.

    Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

    Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

    -Current Ratio

    -Quick Ratio

    -Debtors Turnover Ratio

    -Return on Assets

    -Working Capital

    -Debt to Equity Ratio

    -Gross Profit Ratio

    A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.

    This information may be used to assess financial sustainability.

    Minimum: Bidders will be required to have a “general” yearly turnover threshold value of 1.5 times the estimated value of the proposed contract , 340,000 GBP, for the last three years prior to the date of proposed contract award. The bidder confirms they already have or can commit to obta…
  • Technical & professional ability

    Please provide relevant examples of supplies and services carried out during the last three years.

    (Examples from both public and/or private sector customers and clients may be provided):

    Bidders will be required to provide two example projects, within the last three years, which demonstrate that they have the relevant experience to deliver the services/supplies fully detailed in this ITT. These projects should be of similar scale and complexity to this contract.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Sept 2024, 16:02 BST
Last source update
5 Sept 2024, 16:02 BST
Award evaluation window
7 Oct 2024 – …
FTS notice number
2024/S 000-028476
Classification (CPV)
Information technology services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-049875 Find a Tender

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27528. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please describe in detail the Community Benefits your organization proposes to deliver through this contract. Ensure that these benefits are meaningful, achievable, and have a positive impact on the University’s communities, including local residents, students, staff, and other stakeholders. Outline how these proposed Community Benefits will be implemented, monitored, and measured throughout the contract period. (SC Ref:777295)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Oct 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Sept 2024 → 7 Oct 2024 · 3 dates
  1. Notice published
    5 Sept 2024, 16:02 BST
  2. Submission deadline
    7 Oct 2024, 12:00 BST
  3. Bids opened
    7 Oct 2024, 12:00 BST

Contracting authority & participating public bodies

University Of Edinburgh

Contracting authorityEducationBody governed by public lawEducation Charles Stewart House, 9-16 Chambers Street, Edinburgh, Scotland, EH1 1HTContact email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.