Official UK procurement notice
Ecological Surveys for Forestry and Land Scotland
Authority: Forestry and Land Scotland (Central government)·Consortium: 2 public authorities
What is being bought10 lots · detail below
Published requirement descriptionForestry and Land Scotland (FLS) has a requirement to procure a number of ecological surveys as part of the process of managing the national forest estate. Surveys requirements are varied, with multiple survey types being required and survey provision to be carried over a wide range of locations throughout Scotland. The delivery of survey services are often in peak times during the Spring and Summer season however some are required year round.
The survey requirements were previously met by numerous suppliers through the following contractual relationships;
Framework Reference: FESH01- Open Habitat Surveys
Framework Reference: FW0015- Ecological Support on Forest Estate
Framework Reference: FW0016- Dothistroma Needle Blight and Tree health Surveys
- Recurrence: Approximately 6 months before the expiry (including extensions) of the contracts awarded against this tender
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Horticultural services · Survey conduction services · Survey services · Surveying services
Lots and requirements (10)Procurement structure
10 lots · all with a published value (£1,505,000 together) · a supplier may bid for at most 6 and win at most 6 of them · evaluation weights differ by lotLot #1North Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveysAwardedRenewalPublished value£240,000
This lot is for the North Region of FLS and includes monitoring and surveying of peatland, monitoring and surveying of new acquisition land, monitoring and surveying of non- wooded UK priority habitats, preoperational surveys, vascular plant surveys, terrestrial surveys, monitoring and surveying of Ancient Semi Natural Woodland (ASNW), monitoring and surveying of Plantations on Ancient Woodland Sites(PAWS), and Herbivore Impact Assessments (HIA). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2East Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveysAwardedRenewalPublished value£185,000
This lot is for the East Region of FLS and includes monitoring and surveying of peatland, monitoring and surveying of new acquisition land, monitoring and surveying of non- wooded UK priority habitats, preoperational surveys, vascular plant surveys, terrestrial surveys, monitoring and surveying of Ancient Semi Natural Woodland (ASNW), monitoring and surveying of Plantations on Ancient Woodland Sites(PAWS), and Herbivore Impact Assessments (HIA). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Central Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveysAwardedRenewalPublished value£245,000
This lot is for the Central Region of FLS and includes monitoring and surveying of peatland, monitoring and surveying of new acquisition land, monitoring and surveying of non- wooded UK priority habitats, preoperational surveys, vascular plant surveys, terrestrial surveys, monitoring and surveying of Ancient Semi Natural Woodland (ASNW), monitoring and surveying of Plantations on Ancient Woodland Sites(PAWS), and Herbivore Impact Assessments (HIA). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4West Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveysAwardedRenewalPublished value£265,000
This lot is for the West Region of FLS and includes monitoring and surveying of peatland, monitoring and surveying of new acquisition land, monitoring and surveying of non- wooded UK priority habitats, preoperational surveys, vascular plant surveys, terrestrial surveys, monitoring and surveying of Ancient Semi Natural Woodland (ASNW), monitoring and surveying of Plantations on Ancient Woodland Sites(PAWS), and Herbivore Impact Assessments (HIA). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5South Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveysAwardedRenewalPublished value£265,000
This lot is for the South Region of FLS and includes monitoring and surveying of peatland, monitoring and surveying of new acquisition land, monitoring and surveying of non- wooded UK priority habitats, preoperational surveys, vascular plant surveys, terrestrial surveys, monitoring and surveying of Ancient Semi Natural Woodland (ASNW), monitoring and surveying of Plantations on Ancient Woodland Sites(PAWS), and Herbivore Impact Assessments (HIA). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6North Region- Tree Health SurveysAwardedRenewalPublished value£100,000
Tree Health, including Dothistroma Needle Blight (DNB), Surveys for the North Region of FLS. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7East Region- Tree Health SurveysAwardedRenewalPublished value£80,000
Tree Health, including Dothistroma Needle Blight (DNB), Surveys for the East Region of FLS. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Central Region- Tree Health SurveysAwardedRenewalPublished value£50,000
Tree Health, including Dothistroma Needle Blight (DNB), Surveys for the Central Region of FLS. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9West Region- Tree Health SurveysAwardedRenewalPublished value£50,000
Tree Health, including Dothistroma Needle Blight (DNB), Surveys for the West Region of FLS. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #10South- Tree Health SurveysCancelledRenewalPublished value£25,000
Tree Health, including Dothistroma Needle Blight (DNB), Surveys for the South Region of FLS. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
4B.5.1a The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance)
4B.5.1b The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances)
Minimum: Employers Liability Min GBP 5m per claim (This is a legal requirement. There are a small number of exceptions. Please refer to HSE Guidance HSE 40 Employers Liability Compulsory Insurance Act 1969) Public Liability Min GBP 5m per claim Professional Indemnity Insurance Min GBP 1m … - Technical & professional ability
Selection criteria as stated in the procurement documents
SPD 4C.6 Bidders will be required to confirm that they and/or the service provider have the relevant education and professional qualifications set out in the minimum level(s) of standards below.
SPD 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Contract. A separate SPD will require to be submitted for each subcontractor that you intend to use, prior to that subcontractor commencing any work under the Contract.
SPD 4D.1 Health and Safety Procedures
Due to the character limits in the notice the standard statements for the SPD selection Criteria (PCST Qualification Envelope) are available in the document called - C0202 SPD Standard Statements - in the Bidders Attachments area of PCST.
Minimum: SPD 4C.6 It is a requirement that the Bidders hold, or can commit to obtain prior to the commencement of the Contract the following relevant educational and professional qualifications: Confirm that; all Lone workers must be trained to a minimum of Emergency First Aid at Work (+…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40–50 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Approximately 6 months before the expiry (including extensions) of the contracts awarded against this tender
- First published
- 30 Apr 2021, 11:54 BST
- Last source update
- 2 Dec 2021, 09:04 GMT
- Award evaluation window
- 9 Jun 2021 – …
- Authority reference
C0202- FTS notice number
2021/S 000-029899- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ac29Find a Tender
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Section II.1.6) of this notice states that tenders may be submitted for 6 lots and one bidder awarded up to 6 lots. This also includes a restriction that one bidder can bid for and be awarded a maximum of 3 lots within lots 1-5 and maximum of 3 lots within lots 6-10 (6 lots total). SPD evaluation will be scored as pass/fail. Technical Criteria and Weightings are included in the Evaluation and Award Criteria Document within PCS-T. Where the bidder relies on the capacities of other entities in order to meet the selection criteria they must provide a separate SPD for each entity. Please read the instructions on the SPD section 2C.1 for full details. If the bidder intends to subcontract any share of the contract, then the bidder will be required to submit a separate SPD (Part II A&B, and Part III A&B only) for each subcontractor. FLS reserves the right to modify the Contract within the scope permitted under Regulation 72(1) of the Public Contracts (Scotland) Regulations 2015. Operational reasons for modification may include, but are not limited to: - Changes to operational programmes which may increase or decrease survey requirements, including but not limited to: timber sales, natural hazards and events outside human control, including weather events and natural disasters, and land acquisitions or sales by the Purchaser; - Changes to in-house capacity resulting in the need to outsource additional survey work; - Changes in the distribution or abundance of species of interest, or the reintroduction of species; - Changes in the legal status of species of interest; - Changes to regional land management plans in terms of the proportion of sensitive sites; - A drive from the Scottish Government or a change in government policy/ priorities to reduce or increase the surveying of specific issue; - Impact of pandemic or any other event or occurrence which is outside the reasonable control of the Purchaser ; - Change to guidelines and industry standards; - Unforeseen changes to budgets that may increase or decrease the availability of budgets for surveys; - The introduction, identification, or increased prevalence of a tree pests or diseases; - Tree disease levels being at volume where surveying is deemed to no longer be appropriate by the Purchaser; - Establishment of new survey methods; The Purchaser reserves the right to award a contract following a Negotiated Procedure without Prior Publication under Regulation 33 (8) of the Public Contracts (Scotland) Regulations 2015 for additional services for reasons including: -Impact of actions taken in response to the Climate Emergency; -The discovery of an invasive non-native species; -A drive and/or additional funding from the Government or a change to the Government policy or priorities which may increase surveying of specific issues; -A new requirement for the Purchaser to support other organisations through carrying out priority habitat surveys on their land. (SC Ref:674462)
How it was run
Official notice- Submission deadline
- 9 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 9 Jun 2021, 12:30 BST
Timeline
9 Jun 2021 → 2 Dec 2021 · 3 dates- Submission deadline9 Jun 2021, 12:00 BST
- Bids opened9 Jun 2021, 12:30 BST
- Notice published2 Dec 2021, 09:04 GMT
Notice history
2 events · 2 releases on Find a Tender · since 2 Dec 2021- Status changed to complete2 Dec 2021, 09:04 GMT
- Buyer details updated2 Dec 2021, 09:04 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
North Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys · The Environmental Consultancy Limited t/a RPS
- Signed
- 30 Nov 2021
- Value
- £240,000
- Status
- active
West Region- Tree Health Surveys · Absolute forestry LlpSME
- Signed
- 30 Nov 2021
- Value
- £50,000
- Status
- active
East Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys · Caledonian Conservation LtdSME
- Signed
- 30 Nov 2021
- Value
- £185,000
- Status
- active
Central Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys · The Environmental Consultancy Limited t/a RPS
- Signed
- 30 Nov 2021
- Value
- £245,000
- Status
- active
West Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys · Andy Acton Ecological Consultant & LichenologistSME
- Signed
- 30 Nov 2021
- Value
- £265,000
- Status
- active
South Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys · The Environmental Consultancy Limited t/a RPS
- Signed
- 30 Nov 2021
- Value
- £265,000
- Status
- active
North Region- Tree Health Surveys · David MackaySME
- Signed
- 30 Nov 2021
- Value
- £100,000
- Status
- active
East Region- Tree Health Surveys · Absolute forestry LlpSME
- Signed
- 30 Nov 2021
- Value
- £80,000
- Status
- active
Central Region- Tree Health Surveys · Forestry Contractors ScotlandSME
- Signed
- 30 Nov 2021
- Value
- £50,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 2 · East Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Central Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 4 · West Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 5 · South Region- Preoperational, Terrestrial species and habitats, ASNW, PAWS, HIA, Vascular Plants, Monitoring and Surveying of Non-wooded Priority Habitats, New acquisition surveys | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 6 · North Region- Tree Health Surveys | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 7 · East Region- Tree Health Surveys | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 8 · Central Region- Tree Health Surveys | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 9 · West Region- Tree Health Surveys | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Court of SessionReview contact point
- The Inverness Justice CentreReview body
Bidders & participating suppliers
6 commercial parties on the notice- Absolute forestry LlpAwarded supplier
- Andy Acton Ecological Consultant & LichenologistAwarded supplier
- Caledonian Conservation LtdAwarded supplier
- David MackayAwarded supplier
- Forestry Contractors ScotlandAwarded supplier
- The Environmental Consultancy Limited t/a RPSAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.