Official UK procurement notice
EDC/2023/3718 - EDC Pitch Maintenance & Renovation
Authority: East Dunbartonshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe carrying out and completion of the maintenance of grass and synthetic sports pitch surfaces within open spaces and schools in the local government area of East Dunbartonshire.
- Recurrence: March 2026
CPV: Grassing services · Grounds maintenance services · Repair and maintenance work in connection with sports facilities · Sports fields maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£375,000 together) · same evaluation weights on every lotLot #1Grass Pitch SurfacesAwardedPublished value£225,000
The service in Lot 1 includes:
- Inspection and overseeding.
- Sand Top Dressing.
- Verti-draining.
- Weed and feed application.
- Renovation and repair works, on request (Task Order).
- Grass cutting service (including collection) to pitches, on request (Task Order).
All to grass sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Synthetic Pitch SurfacesAwardedPublished value£150,000
The service in Lot 2 includes:
- Monthly brushing to 3G/4G pitch surface and litter picking.
- Bi-annual treatment of 3G/4G pitch area with mild detergent.
- Inspection of 3G/4G pitches (at same time as brushing).
- Replenish rubber crumb surfacing, on request (Task Order).
- Sweeping leaves/detritus from the polymeric pitch surface.
- Power washing of the polymeric pitch surface.
- Inspection of polymeric pitches (at the same time as brushing).
- Additional visit to power wash polymeric pitch surfaces, on request (Task Order).
- Ad hoc repairs to synthetic pitches, on request (Task Order).
All to synthetic sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Management of the Contract: 20
- Providing the Services: 20
- Quality Management: 20
- Fair Work First: 10
- price: 70
- Health, Safety & Environment: 30
Published award criteria (6)
- Management of the Contract: 20%
- Providing the Services: 20%
- Quality Management: 20%
- Health, Safety & Environment: 30%
- Fair Work First: 10%
- Price: 70%
- Suitability
The relevant selection criteria for Suitability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards
East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Suitability on a PASS/FAIL basis as follows:
FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council.
PASS = Response meets the selection criteria of East Dunbartonshire Council.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.
- Economic & financial standing
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover as follows:
- If bidding for Lot 1 only, a minimum “general” yearly turnover of 450,000 GBP for the last three years.
- If bidding for Lot 2 only, a minimum “general” yearly turnover of 300,000 GBP for the last three years.
- If bidding for both Lot 1 and Lot 2, a minimum “general” yearly turnover of 750,000 GBP for the last three years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.
Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum: East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria… - Technical & professional ability
The relevant selection criteria for Technical and Professional Ability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum: East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows: FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 70 of 170: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · March 2026
- First published
- 17 Apr 2023, 11:57 BST
- Last source update
- 10 Aug 2023, 13:27 BST
- Award evaluation window
- 17 May 2023 – …
- Authority reference
EDC/2023/3718- FTS notice number
2023/S 000-023397- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bf1eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:741331)
How it was run
Official notice- Submission deadline
- 17 May 2023, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 17 May 2023, 12:00 BST
Timeline
17 May 2023 → 10 Aug 2023 · 3 dates- Bids opened17 May 2023, 12:00 BST
- Submission deadline17 May 2023, 13:00 BST
- Notice published10 Aug 2023, 13:27 BST
Notice history
2 events · 4 releases on Find a Tender · since 17 May 2023- Deadline moved to 17 May 2023, 13:00 BST17 May 2023, 12:06 BST+0 days · was 17 May 2023, 12:00 BST
- Status changed to complete10 Aug 2023, 13:24 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 17 May 2023 | 17 May 2023 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 17 May 2023 | 17 May 2023 | +0 d |
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Routine re-releases (4)
- 2023-04: 1 release · 17 Apr 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Grass Pitch Surfaces1 award | |||
| Allgrass Scotland LtdSME | £401,037 † | — | Awarded |
| Lot 2 · Synthetic Pitch Surfaces1 award | |||
| Allsports Construction & Maintenance Ltd | £196,627 † | — | Awarded |
Contracts
Lot 1 - Grass Pitch Surfaces · Allgrass Scotland LtdSME
- Signed
- 28 Jul 2023
- Value
- £401,037
- Status
- active
Lot 2 - Synthetic Pitch Surfaces · Allsports Construction & Maintenance Ltd
- Signed
- 6 Jul 2023
- Value
- £196,627
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Grass Pitch Surfaces | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 2 · Synthetic Pitch Surfaces | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Clerks OfficeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Allgrass Scotland LtdAwarded supplier
- Allsports Construction & Maintenance LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.