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Published 27 Sept 2024, 10:12 BST

Official UK procurement notice

EDIS-23-002 Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals

Official notice

Authority: the Education Authority (Central government)

GoodsAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48) Delivery: Northern Ireland (UKN)
Awarded value£1,250,000published contract · exc. VAT
Awarded 26 Sept 2024no call for competition
Awarded to Version 1 Solutions Limited

What is being bought

Published requirement description

The Education Authority carried out a procurement to further develop the Unified Customer Experience for EA Admissions, Transport,SEN and Free School Meals for the period 4 September 2023 - 3 September 2025(with the option of a further 12 months extension).

This was a mini competition via CCS Framework Digital Outcomes 6 Lot 1.

The Education Authority is placing this transparency notice to alert economic operators of its

plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts

Regulation 2015 for an addition to the contract value of £650,000. This modification to increase value

does not exceed 50% of the value of the original contract.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Unified Customer Experience for EA Admissions,Transport, SEN and Free School Meals
Delivery: Northern Ireland
Extensions: Option to extend by a period of 12 months
48000000 Software package and information systems

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Sept 2024, 10:12 BST
Last source update
27 Sept 2024, 10:12 BST
FTS notice number
2024/S 000-030912
Classification (CPV)
Software package and information systems
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04a36c Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

This contract is not an award without prior notice. It is an increase in value of 50% of contract value to allow development on EA Connect to continue to provide a Unified Customer Experience for Admissions, Transport, SEN and Free School Meals improving the experience for parents, schools and EA staff.

Regulation 72(1)(b) states:

(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—

(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or

(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.

This modification meets these conditions as the additional services must continue to be technically compatible with what has already been developed by the Contractor under this contract and to change contractor as this point would cause significant inconvenience and a substantial duplication of costs to procure replacement services. The value of this modification (£625k) also does not exceed 50% of the original contract value (£1.25m).

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,250,0001 contract exc. VAT
Contracts signed 1latest 26 Sept 2024
Awarded toValueDateStatus
Version 1 Solutions Limited£1,250,000 †—Awarded

Contracts

Contracting authority & participating public bodies

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email

Dispute resolution & review bodies

  • The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitionsReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice
  • Version 1 Solutions LtdAwarded supplier Suite 3dE, Third Floor, 31 Temple Street, Birmingham, UKContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.