EDIS-23-002 Unified Customer Experience for EA Admissions, Transport, SEN and Free School Meals

CPV: Software package and information systems

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Goods

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

1 Jul 2025, 16:15 BST

Last source update

1 Jul 2025, 16:15 BST

FTS notice number

2025/S 000-036525

Classification (CPV)

Software package and information systems

Delivery area

Northern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-055700 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

This is not an award without prior notice, the purpose of this VEAT notice is to make the market aware that EA intend to modify this contract as detailed below.

This opportunity was originally awarded as a call-off contract following a further competition under Crown Commercial Services Digital Outcomes 6 Framework Lot 1.

In October 2024 the contract value was increased by 50% of the original awarded contract value under published VEAT 2024/S 000-030912 and subsequent modification notice 2025/S 000-004627.

In March 2025 the contract value was further modified to increase by 50% of the original awarded contract value under published VEAT 2025/S 000-005665 and subsequent modification notice 2025/S 000-007716.

EA now intend to further modify the contract value to increase by £625,000 i.e. 50% of the original awarded contract value. The new total contract value will be £3,125,000.

No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50% of the original awarded contract value.

For technical reasons a change in supplier is not possible at this stage. The services must continue to be technically compatible with what has already been developed by the Contractor under this contract and to contract with a different supplier at this stage would result in significant risk to current development timeframes as well as the substantial duplication of costs which would be incurred to procure replacement services.

Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor

(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or

(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.

Regulation 72(1)(c) also permits this modification due to unforeseen circumstances which a diligent contracting authority could not have foreseen. Particularly it could not have been foreseen that significant funding would be re-allocated to allow the further devlopment of this platform.

The EA shall observe a period of no less than 30 days, beginning with the day after the date of

publication, before modifying the contract as set out in this notice.

• Version 1 Solutions LtdAwarded supplier Birmingham, UKContact emailShow contact details

No document links were published on the notice.