Official UK procurement notice
EHC 1123 Hertford Theatre Provision and Installation of Specialist Loose Equipment
Authority: East Hertfordshire District Council (Local council)
What is being bought
Published requirement descriptionEast Hertfordshire District Council are currently seeking tenders for the provision of specialist loose equipment for Hertford Theatre. The theatre equipment package include a range of installed and deployable equipment to compliment the newly installed infrastructure in the Theatre. The procurement will involve designing the package, procuring the necessary kit, installing it and providing training. The tender documents can be accessed from the My Tenders area of the Supply Hertfordshire website and selecting the View Details button of this project. Please note the deadline for returns and allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
CPV: Accessories for sound and video equipment · Apparatus for sound, video-recording and reproduction · Installation services of sound equipment · Installation services of video equipment · Lighting equipment and electric lamps · Lighting systems · Parts of lamps and lighting equipment · Parts of sound and video equipment · Platforms lighting · Sound equipment · Sound recorders · Video equipment · +1 more
The lotProcurement structure
single lot · value publishedLot #1The Council requires a supplier to provide specialist loose equipment to Hertford…AwardedPublished value£900,000
The Council requires a supplier to provide specialist loose equipment to Hertford Theatre as part of its growth and legacy project. The requirements of the theatre equipment package will also include designing the package, procuring the necessary kit, delivery and installation by the supplier to include training. The package includes elements of Stage Engineering, Stage Lighting and Sound, Comms and AV. The appointed contractor will be required to assume design responsibility for the package, including ensuring the proposed equipment is compatible with the installed infrastructure, installation and training. Support will be provided throughout the project by the theatre consultant, client, and design team.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality/Social Value: 35%/10%
- Price: 55%
- Suitability
Selection criteria as stated in the procurement documents
- Price carries 55 of 55 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Nov 2023, 17:41 GMT
- Last source update
- 25 Nov 2024, 14:53 GMT
- Award evaluation window
- 21 Dec 2023 – …
- Authority reference
EHC391/1289/2023- FTS notice number
2024/S 000-038031- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041bc6Find a Tender
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed / signed (as appropriate). The Public Contracts Regulations 2015 (Regulations) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England and Wales). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
Publisher note: To access this procurement opportunity please visit https://intendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council'sprocurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email:support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.
How it was run
Official notice- Submission deadline
- 21 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Dec 2023, 12:00 GMT
Timeline
21 Dec 2023 → 25 Nov 2024 · 3 dates- Submission deadline21 Dec 2023, 12:00 GMT
- Bids opened21 Dec 2023, 12:00 GMT
- Notice published25 Nov 2024, 14:53 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Nov 2024, 14:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LSI Project LtdSMEHertford Theatre Growth and Legacy Project - the Provision of Specialist Loose Equipment | £1,005,069 † | — | Awarded |
Contracts
Hertford Theatre Growth and Legacy Project - the Provision of Specialist Loose Equipment · LSI Project LtdSME
- Signed
- 10 Apr 2024
- Value
- £1,005,069
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court England and WalesReview body
- The Cabinet OfficeReview contact point
- The High Court England and WalesMediation body
Bidders & participating suppliers
1 commercial party on the notice- LSI Project LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria