Official UK procurement notice
Electronic Clocking-in System: Proof of Concept
Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)
What is being bought
Published requirement descriptionCardiff and Vale University Health Board’s Capital Estates and Facilities (CEF) Department is looking to implement a contract for an Electronic Clocking-in System. This came to light as part of the Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper based process. This initiative will commence in the Patient Catering Department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division if successful.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Below threshold - without competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 May 2025, 12:59 BST
- Last source update
- 11 Jun 2026, 13:27 BST
- Authority reference
CAV-VEA (25-26) 17- FTS notice number
2026/S 000-055214- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0510d6Find a Tender
Notice history
3 events · 2 releases on Find a Tender · since 12 May 2025- Transparency notice published12 May 2025, 12:59 BSTUK5
- Contract signature expected22 May 2025, 23:59 BSTscheduled
- Contract details notice published11 Jun 2026, 13:27 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ALLOCATE SOFTWARE LTDElectronic Clocking-In System23 May 2025 – 23 May 2026 | £33,014 | — | Awarded |
Contracts
Electronic Clocking-In System PoC · ALLOCATE SOFTWARE LTD
- Signed
- 11 Jun 2026
- Value
- £33,014
- Period
- 24 Sept 2026 – 30 Sept 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Allocate Software LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender