Electronic Document Management System

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Wales (UKL14)

Awarded value£476,024published contract · exc. VAT

Awarded 31 Mar 2025no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Provision of Electronic Document Management System for Hywel Dda University Health Board

CPV: Document management services

The lotProcurement structure

single lot · no lot value published

Lot #1Provision of an Electronic Document Management System for Hywel Dda University Local…Awarded

Provision of an Electronic Document Management System for Hywel Dda University Local Health Board

Delivery: Wales · Hywel Dda University Local Health Board

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 1 Apr 2025, 16:08 BST
Last source update: 1 Apr 2025, 16:08 BST
Authority reference: P0332 - HDDA-DCO-24-23
FTS notice number: 2025/S 000-012344
Classification (CPV): Document management services
Delivery area: Wales (UKL14)
Official registry OCID: ocds-h6vhtk-04fb8a Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.

Publisher note: (WA Ref:149552)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £476,0241 contract exc. VAT

Bids received 1

Contracts signed 1latest 31 Mar 2025

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£476,024 †	—	Awarded

Contracts

Contract 012344-2025-1 · CIVICA UK LIMITED
Signed
31 Mar 2025
Value
£476,024
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth Ty Gorwel, St Davids Park, Carmarthen. SA31 3BB, Carmarthen, UK, SA31 3BBContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Civica UK LimitedAwarded supplier Eighth Floor, Southbank Central, 30 Stamford Street, London, UK, SE19LQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.