Official UK procurement notice
Electronic Patient Records System Contract Extension (VEAT Notification)
Authority: Nottinghamshire Healthcare NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThis VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).<br/><br/>This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.<br/><br/>This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).<br/><br/>The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.<br/><br/>The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.<br/><br/>The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>PLEASE NOTE: The final signing of the Contract is still to take place.
CPV: Medical information systems · Patient-administration system
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jun 2026, 14:12 BST
- Last source update
- 5 Jun 2026, 14:12 BST
- FTS notice number
2026/S 000-053374- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06aeceFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.<br/><br/>This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).<br/><br/>The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.<br/><br/>The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.<br/><br/>The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>PLEASE NOTE: The final signing of the Contract is still to take place.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| THE PHOENIX PARTNERSHIP (LEEDS) LTD | £863,572 † | — | Awarded |
Contracts
Contract 053374-2026-1 · THE PHOENIX PARTNERSHIP (LEEDS) LTD
- Signed
- 5 Jun 2026
- Value
- £863,572
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- THE PHOENIX PARTNERSHIP (LEEDS) LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.