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Published 16 Sept 2026, 11:54 BST

Official UK procurement notice

ENQ1318 - For the Provision of Event Traffic Management

Official notice

Authority: Derby City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Community & Cultural Services (98) Delivery: East Midlands (UKF11)

Published estimate£99,999≈ £100k / year · £119,999 inc. VAT

Submissions closed 30 Sept 2026

Contract term 1 yrends 30 Sept 2027 · up to 30 Sept 2028 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Quotations are invited for the provision of event traffic management Services for events across the city, where a car park needs to be operated in respect of the management of vehicles on site and processing of payment as efficiently as possible while managing the local roads to the car park.

The Services will predominately be required for indoor events hosted by Derby Arena and a schedule of outdoor events requiring traffic management for road closures. Applications for any road closures will be submitted by the Council.

The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)

The contract is estimated to commence on 1st October 2026 and expires on 30th September 2027.

Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 29th September 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 12:00 on Wednesday 30th September 2026.

Documents are available at

www.eastmidstenders.org ↗ (www.eastmidstenders.org ↗)

(www.eastmidstenders.org ↗ (www.eastmidstenders.org ↗))

Please search for ENQ1318 or DN825980.

Please note: we will only accept expressions of interest through the e-tendering system.

CPV: Car park management services

The lotProcurement structure

single lot · value published

Lot #1Renewal 1 yrSMEPublished value£99,999

Contract period: 1 Oct 2026 – 30 Sept 2027 (1 yr) · up to 30 Sept 2028 with extensionsValue: £99,999 exc. VAT · £119,999 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: 1 x 12 months option to extend.

98351000 Car park management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Bidders must complete the Request for Quotation (RFQ) document. Derby City Council shall consider quotations submitted and shall make a decision as to whether or not to proceed with any given quotation by Wednesday 7th October 2026. Derby City Council shall communicate whether or not we intend to proceed with the quotation following this date. Further information can be found in the Request for Quotation (RFQ) document on https://www.eastmidstenders.org (https://www.eastmidstenders.org)

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 Sept 2026, 11:54 BST
Last source update: 22 Sept 2026, 09:07 BST
Authority reference: ENQ1318
FTS notice number: 2026/S 000-087689
Latest notice: Tender notice (UK4)
Classification (CPV): Car park management services
Delivery area: East Midlands (UKF11)
Official registry OCID: ocds-h6vhtk-06fafa Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowed

Submission deadline: 30 Sept 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The deadline for returns is 12:00 on Wednesday 30th September 2026.

Documents are available at

www.eastmidstenders.org ↗ (www.eastmidstenders.org ↗)

(www.eastmidstenders.org ↗ (www.eastmidstenders.org ↗))

Please search for ENQ1318 or DN825980.

Timeline

16 Sept 2026 → 1 Oct 2026 · 4 dates

Tender notice published42 days ago
16 Sept 2026, 11:54 BST
Latest notice published36 days ago
22 Sept 2026, 09:07 BST
Submission deadline28 days ago
30 Sept 2026, 12:00 BST
Contract starts27 days ago
1 Oct 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 16 Sept 2026

Tender notice published
16 Sept 2026, 11:54 BST
UK4
Tender notice published
22 Sept 2026, 09:07 BST
UK4
Deadline moved to 30 Sept 2026, 12:00 BST
22 Sept 2026, 09:07 BST
+7 days · was 23 Sept 2026, 12:00 BST

Published amendments (1)

Deadline extended - New Deadlines: Deadline for expression of interest 12:00 Tuesday 29th September 2026 Deadline for submission - 12:00 Wednesday 30th September 2026

Contracting authority & participating public bodies

Derby City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVM-1383-ZBXP The Council House - Corporation Street, Derby, East Midlands, DE1 2FSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsPlease search for ENQ1318 or DN825980.

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Sept 2026, 09:07 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Sept 2026, 11:54 BST