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Published 15 Oct 2026, 12:12 BST

Official UK procurement notice

ENQ1412 - Staging, Trussing and Lighting for Derby Arena Pantomime

Official notice

Authority: Derby City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Business Services & Consultancy (79) Delivery: East Midlands (UKF11)
Published estimate£55,000≈ £55k / year · £66,000 inc. VAT
Submissions closed 22 Oct 2026
Contract term 1 yrends 1 Nov 2027 · starts 2 Nov 2026

What is being bought

Published requirement description

This quotation is for the supply, installation and de-rig of staging for the pantomime at Derby Arena, dry hire of trussing and dry hire of RoboSpot kits.

The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)

The contract is estimated to commence on 2nd November 2026 and expires on 1st November 2027.

Please note suppliers wishing to express interest and obtain the documentation must do so by 17:00 on 21st October 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 12:00 on 22nd October 2026.

Documents are available at www.eastmidstenders.org ↗

Please search for ENQ1412 or DN833141.

Please note: we will only accept expressions of interest through the e-tendering

CPV: Event services · Platforms lighting · Stage construction works

The lotProcurement structure

single lot · value published
Lot #1 1 yrSMEPublished value£55,000
Contract period: 2 Nov 2026 – 1 Nov 2027 (1 yr)Value: £55,000 exc. VAT · £66,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
31527270 Platforms lighting45237000 Stage construction works79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Bidders must complete the Request for Quotation (RFQ) document. Derby City Council shall consider quotations submitted and shall make a decision as to whether or not to proceed with any given quotation by 29th October 2026. Derby City Council shall communicate whether or not we intend to proceed with the quotation following this date. Further information can be found in the Request for Quotation (RFQ) document on https://www.eastmidstenders.org

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Oct 2026, 12:12 BST
Last source update
21 Oct 2026, 11:58 BST
Authority reference
ENQ1412
FTS notice number
2026/S 000-097427
Latest notice
Tender notice (UK4)
Classification (CPV)
Event servicesPlatforms lightingStage construction works
Delivery area
East Midlands (UKF11)
Official registry OCID
ocds-h6vhtk-07886c Find a Tender

How it was run

Official notice
Submission deadline
22 Oct 2026, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please note suppliers wishing to express interest and obtain the documentation must do so by 17:00 on 21st October 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline for returns is 12:00 on 22nd October 2026.

Documents are available at www.eastmidstenders.org ↗

Please search for ENQ1412 or DN833141.

Timeline

15 Oct 2026 → 2 Nov 2026 · 4 dates
  1. Tender notice published13 days ago
    15 Oct 2026, 12:12 BST
  2. Latest notice published7 days ago
    21 Oct 2026, 11:58 BST
  3. Submission deadline6 days ago
    22 Oct 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Contract startsin 4 days
    2 Nov 2026

Notice history

2 events · 2 releases on Find a Tender · since 15 Oct 2026
  1. Tender notice published
    15 Oct 2026, 12:12 BST
    UK4
  2. Tender notice published
    21 Oct 2026, 11:58 BST
    UK4
Published amendments (1)

Deadline time for Expression of Interest (EOI) has been extended from 12:00 to 17:00 21st October 2026.

Contracting authority & participating public bodies

Derby City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVM-1383-ZBXP The Council House - Corporation Street, Derby, East Midlands, DE1 2FSContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender