Official UK procurement notice
Entertainment at Events · UK public procurement notice
Authority: Antrim and Newtownabbey Borough Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFramework for the provision of children's entertainment services and specialist entertainment services at Council events
CPV: Dance and performance entertainment services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Children's Entertainment Services
Provision of a variety of Children's Entertainment Services at Council events such as face painting, balloon modelling, petting farm, walkabout characters, etc.
Lot #2Specialist Entertainment Services
Provision of a variety of Specialist Entertainment Services suitable for Good Relations events
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Service Delivery Proposals: 40%
- price: 60%
Published award criteria (2)
- Service Delivery Proposals: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jan 2024, 17:25 GMT
- Last source update
- 30 Jan 2024, 17:25 GMT
- FTS notice number
2024/S 000-003132- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0435dcFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Following a competitive process in 2022, a contract was awarded to the various tenderers who were the only tenderers for their respective entertainment services. They have been operating as the Council's service providers from award of the contract. Due to the unforeseeable death of the Queen and subsequent coronation of King Charles, the scope and scale of the contract required expansion to accommodate the necessary public events associated with the change and thereby necessitated additional services to hold such events. This has created an increase in the value of the contract that was unforeseeable at the time of tender. In addition, and as demonstrated in the competitive tender process, the awarded companies are the only ones in Northern Ireland capable of providing the services required necessary for events. A new procurement process will be initiated in early 2024. This contract will only be in place until a new contract can be established through a competitive procurement process.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Children's Entertainment Services1 award | |||
| Carnival PromotionsSME, Cromore CastlesSME, Friendly FacesSME, Kidz FarmSMEjoint awardSubcontracting: declared | £100,000 † | — | Awarded |
| Lot 2 · Specialist Entertainment Services1 award | |||
| ArtsektaSMESubcontracting: declared | £70,000 † | — | Awarded |
Contracts
Children's Entertainment Services · Carnival PromotionsSME, Cromore CastlesSME, Friendly FacesSME, Kidz FarmSME
- Signed
- 5 Oct 2022
- Value
- £100,000
- Status
- active
Specialist Entertainment Services · ArtsektaSME
- Signed
- 5 Oct 2022
- Value
- £70,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of Justice - High CourtReview body
Bidders & participating suppliers
5 commercial parties on the notice- ArtsektaAwarded supplier
- Carnival PromotionsAwarded supplier
- Cromore CastlesAwarded supplier
- Friendly FacesAwarded supplier
- Kidz FarmAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.