Official UK procurement notice
ENTERTAINMENT SERVICES AT VARIOUS COUNCIL EVENTS
Authority: Antrim and Newtownabbey Borough Council (Local council)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionAntrim and Newtownabbey Borough Council wishes to appoint suitably experienced
organisations to provide a range of Entertainment Services at various Council events. There are 3 distinct categories: Entertainment Services (e.g. face painting, balloon modelling, magic show); Specialist Entertainment Services; and Children’s Characters.
CPV: Dance and performance entertainment services
How this framework works
From the published notice- Bids received
- 8 bids on the busiest of 3 lots · 10 suppliers appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 3 of them · evaluation weights differ by lotLot #1Entertainment servicesAwarded
The Council has identified 24 entertainment services that range from face painting and puppet shows to crazy golf and walkabout characters. The full breakdown of the services included in this category can be found in the tender documents.
Lot #2Specialist EntertainmentAwarded
The Council has identified 7 specialist entertainment services that represent the Council’s requirements, mainly for Good Relations events, please see tender documents.
Lot #3Children's CharactersAwarded
The Council has identified 10 children’s characters that represent the Council’s past
requirements, for details please refer to the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Entertainment services | 40% | 60% | |
| 2 · Specialist Entertainment | 60% | 40% | |
| 3 · Children's Characters | 40% | 60% |
- Price carries 40–60 points depending on the lot; most lots put it at 60 points.
- “ENTERTAINMENT SERVICES AT VARIOUS COUNCIL EVENTS” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 May 2024, 18:06 BST
- Last source update
- 20 Aug 2024, 17:34 BST
- Award evaluation window
- 25 Jun 2024 – …
- Authority reference
FI/PRO/TEN/545- FTS notice number
2024/S 000-026562- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046a24Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Appointment period ends
- 25 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Jun 2024, 12:01 BST
Timeline
25 Jun 2024 → 20 Aug 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown25 Jun 2024, 12:00 BST
- Bids opened25 Jun 2024, 12:01 BST
- Notice published20 Aug 2024, 17:34 BST
Notice history
2 events · 2 releases on Find a Tender · since 20 Aug 2024- Status changed to complete20 Aug 2024, 17:34 BST
- Buyer details updated20 Aug 2024, 17:34 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £350,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Entertainment Services
- Signed
- 20 Aug 2024
- Value
- ceiling above
- Status
- active
Specialist Entertainment
- Signed
- 20 Aug 2024
- Value
- £100,000
- Status
- active
Children's Entertainment
- Signed
- 20 Aug 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Entertainment services | 8bids | — | — | — |
| 2 · Specialist Entertainment | 2bids | — | — | — |
| 3 · Children's Characters | 3bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of Justice - High CourtReview body
Framework contractors & participating bidders
11 commercial parties on the notice- Arts Ekta LimitedFramework contractor
- Carnival PromotionsFramework contractor
- Event Tech Productions NI ltdFramework contractor
- Friendly Faces Entertainment LimitedFramework contractor
- Friendly Faces Entertainment LtdFramework contractor
- I Am ZenFramework contractor
- Inspire Me Entertainment LtdFramework contractor
- Jigsaw FarmFramework contractor
- Kidz FarmFramework contractor
- Mini Explorers NIFramework contractor
- Wiggle ItFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.