Official UK procurement notice
Establishment and Piloting of a Population Panel Survey for Wales
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)
What is being bought
Published requirement descriptionPublic Health Wales seeks to commission the establishment and piloting of a population panel for Wales, to engage the public on issues of key public health importance (e.g., health inequalities, health behaviours, population aspirations for public health, perceptions on public health policy, and new avenues of research and evaluation). Establishment of the population panel will focus on panel recruitment, methods of panel rotation, and methods of participation and their implementation (e.g., online survey self-completion, computer assisted telephone interviewing [CATI], computer assisted self-interviewing [CASI], mixed approaches to suit participant preferences). We envision each monthly panel survey to include a sample of approximately 800-1,000 residents.
Panel membership will ensure national representativeness within each monthly survey, according to geography, age, sex, and deprivation quintile (as determined by the Welsh Index of Multiple Deprivation), with over-sampling of participants resident in Wales’ most deprived lower super output areas. Panel membership would also represent the rich diversity of the Welsh population, with over-sampling of under-represented population groups, including by ethnicity, disability, and younger age. We expect the pilot phase (to March 2023) to include recruitment and initial surveying of panel members and second-contact surveying to inform understanding of retention, possible attrition, rotation, and ongoing maintenance of the panel.
CPV: Data collection and collation services
The lotProcurement structure
single lot · no lot value publishedLot #1The principal objectives of the procurement are to:Awarded
The principal objectives of the procurement are to:
Commission the establishment of, and recruitment to, a rotating population panel (n~800-1,000 per month) composed of individuals aged 16/18 years and older resident in Wales
We welcome quotes to detail costs for monthly survey samples of a) 800 and b) 1,000 participants.
Please detail indicative numbers for total panel membership required to obtain these monthly samples.
Pilot the panel survey approach and format i.e., second-contact surveying, ideally over a period of three months.
Based on an expected average, we anticipate the questionnaires to take approximately 20 minutes if undertaken by telephone.
Obtain an agreement compliant with the PHW NHS Trust’s Standard Financial Instructions for the procurement of the fieldwork for the survey.
Ensure value for money principles are adhered to via a procurement provisioned to support a national service.
Obtain indicative costings for the implementation and management of the population panel (n~800-1,000 per month) on an annual basis following its establishment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As per tender documents: 70%
- price: 30%
Published award criteria (2)
- As per tender documents: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 Sept 2023, 11:48 BST
- Last source update
- 13 Sept 2023, 11:48 BST
- FTS notice number
2023/S 000-027062- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fc55Find a Tender
- Review procedure
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar
day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages
of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be
requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules
have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the
Public Contracts (Amendments) Regulations 2015.
Publisher note: Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the Procurement documents and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed responses after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of the Public Health Wales NHS Trust. (WA Ref:134762)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DJS Research LtdSME | £227,750 † | — | Awarded |
Contracts
Contract 027062-2023-PHW-FTS-50739-1 · DJS Research LtdSME
- Signed
- 23 Sept 2022
- Value
- £227,750
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- DJS ResearchAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.