Find a TenderAwarded without competition

Published 22 Jul 2024, 10:48 BST

Official UK procurement notice

Expense Management Solution · UK public procurement notice

Official notice

Authority: Cardiff University (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Wales (UKL22)

Awarded value£582,300published contract · exc. VAT

Awarded 28 Jun 2024no call for competition

Awarded to Concur Holdings (Netherlands) B.V.

What is being bought

Published requirement description

Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider.

This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales

Extensions: If Cardiff University go over their contracted transaction numbers, they will pay for these at the additional transaction rate

48000000 Software package and information systems

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 22 Jul 2024, 10:48 BST
Last source update: 22 Jul 2024, 10:48 BST
Authority reference: CU.1655.GD
FTS notice number: 2024/S 000-022625
Classification (CPV): Software package and information systems
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-04832f Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Embedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder.

Publisher note: (WA Ref:143200)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £582,3001 contract exc. VAT

Bids received 1

Contracts signed 1latest 28 Jun 2024

Awarded to	Value	Date	Status
Concur Holdings (Netherlands) B.V.	£582,300 †	—	Awarded

Contracts

Contract 022625-2024-CU.1655.GD-1 · Concur Holdings (Netherlands) B.V.
Signed
28 Jun 2024
Value
£582,300
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Concur Holdings Netherlands B.VAwarded supplier Feltham Clockhouse Place Bedfont Rd,, Feltham, London, TW14 8HD

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.