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Find a TenderAwarded without competitionContract details notice
Published 23 Jun 2025, 12:33 BST

Official UK procurement notice

Extension of Intrepid System

Official notice

Procurement agent: Health Education and Improvement Wales (HEIW)·On behalf of: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.

Direct awardSME suitable
Sectors: IT Services & Software (72) Delivery: Wales (UKL)
Awarded value£205,366published award · exc. VAT
Awarded 25 Jun 2025no call for competition
Awarded to VitalHub (UK) Limited

What is being bought

Published requirement description

Health Education and Improvement Wales (HEIW) awarded a direct contract to Hicom Technologies Ltd (parent company: Vitalhub UK Limited) for the continued provision and support of the Intrepid IT system. The proposed contract covers a 3-month extension from 1st July 2025 to 30th September 2025, with an option for an additional 3-month period ending 31st December 2025.

The Intrepid system is a proprietary platform developed and supported exclusively by Hicom Technologies Ltd. Due to technical constraints and compatibility requirements, including the need for uninterrupted access to critical trainee data and payroll functionality, no alternative supplier can provide the required services. This extension ensures continuity of service while the transition to a new system is being resolved following issues encountered during the initial rollout.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: WalesEligibility: SME eligible
72261000 Software support services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 12:33 BST
Last source update
30 Jun 2025, 08:48 BST
Authority reference
HEIW-STA-811
FTS notice number
2025/S 000-035947
Latest notice
Contract details notice (UK7)
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0551ac Find a Tender
Why no open competition
Additional Repeat Extension Partial Replacement
Published justification

Health Education and Improvement Wales (HEIW) awarded a direct contract to Hicom Technologies Ltd (parent company: Vitalhub UK Limited) for the continued provision and support of the Intrepid IT system. The proposed contract covers a 3-month extension from 1st July 2025 to 30th September 2025, with an option for an additional 3-month period ending 31st December 2025. The Intrepid system is a proprietary platform developed and supported exclusively by Hicom Technologies Ltd. Due to technical constraints and compatibility requirements, including the need for uninterrupted access to critical trainee data and payroll functionality, no alternative supplier can provide the required services. This extension ensures continuity of service while the transition to a new system is being resolved following issues encountered during the initial rollout.

Notice history

3 events · 2 releases on Find a Tender · since 23 Jun 2025
  1. Transparency notice published
    23 Jun 2025, 12:33 BST
    UK5
  2. Contract signature expected
    24 Jun 2025, 23:59 BST
    scheduled
  3. Contract details notice published
    30 Jun 2025, 08:48 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £205,3661 award exc. VAT
Contracts signed 1latest 25 Jun 2025
Awarded toValueDateStatus
VitalHub (UK) Limited1 Jul 2025 – 30 Sept 2025 · up to 30 Dec 2025Extensions: The contract will commence on 1 July 2025 and end on 30 September 2025, with an optional 3-month extension to 31 December 2025. £205,366—Awarded

Contracts

  • Extension of Intrepid System · VitalHub (UK) Limited

    Signed
    25 Jun 2025
    Value
    £205,366
    Period
    1 Jul 2025 – 30 Sept 2025 · up to 31 Dec 2025 with extensions
    Status
    active
    Extensions
    1st July 2025 –30th September 2025, plus an additional 3-month extension to 31st December if required.

Contracting authority & participating public bodies

3 public bodies on the notice

Health Education and Improvement Wales (HEIW)

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PRNH-7564-JLCQ HEIW, Ty Dysgu Cefn Coed, Nantgarw, Cardiff, Wales, CF15 7QQContact name, email, phone

Clients of the procurement agent

Bidders & participating suppliers

1 commercial party on the notice
  • Vitalhub UK LimitedAwarded supplierGB-PPON: PZTR-3437-HGWM 2 Stone Buildings, London, London, WC2A 3THContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender