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Published 2 Apr 2021, 12:56 BST

Official UK procurement notice

FAE-20-027 FURNITURE FOR SCHOOL DINING AREAS AND STAFF CANTEENS, FOR THE EDUCATION AUTHORITY

Official notice

Authority: Education Authority NI (Education)·Consortium: 2 public authorities

Framework agreement27 lotsGoodsOpen procedureSME suitableMax 27 lots to bid
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: 00UKNorthern Ireland (UKN)
Framework ceiling (notional)£6,000,000total for 27 lots · framework ceiling, not attributable revenue
Submissions closed 7 May 2021awarded 28 Jul 2021
Lots 27max 27 to bid

What is being bought27 lots · detail below

Published requirement description

The Education Authority in Northern Ireland invites tenders for the Supply and Delivery of Furniture for School Dining Areas and Staff Canteens for a two year period (with options to extend for up to two further periods of up to twelve months each) on a call-off as required basis

CPV: Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Miscellaneous furniture and equipment · Seats, chairs and related products, and associated parts · Tables

How this framework works

From the published notice
Places
up to 27 suppliers · 7 bids on the busiest of 25 lots (0.3 per place) · 6 appointed

Lots and requirements (27)Procurement structure

25 of 27 loaded on this page

Showing the first 25 of 27 published lots; the full list is in the JSON and Markdown mirrors of this notice. 27 lots · no lot values published · a supplier may bid for at most 27 of them · same evaluation weights on every lot.

Lot #1DINING CHAIR, CAFÉ STYLE. ONE-PIECEAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #2DINING CHAIR, CAFÉ STYLE. TWO-PIECEAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #3KITCHEN CHAIRAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #4DINING CHAIR, HIGH STOOL TYPEAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #5KITCHEN STOOL, WOODENAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #6KITCHEN STOOL, POLYPROPYLENEAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #7DINING TABLE, CIRCULAR, 635mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #8DINING TABLE, CIRCULAR, 735mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #9DINING TABLE, HEXAGONAL, 735mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #10DINING TABLE, SQUARE, 735mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #11DINING TABLE, RECTANGULAR, 635mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #12DINING TABLE, RECTANGULAR, 710mm highAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #13TRESTLE TABLE, FLIP-TOPAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #14TRESTLE TABLE, FOLDINGAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #15TROLLEY FOR TRANSPORTING TRESTLE TABLESAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #16POSEUR/BISTRO TYPE TABLE, PEDESTAL TYPEAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #17POSEUR/BISTRO TYPE TABLE, FOUR LEGSAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #18DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS, 380MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #19DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS 450MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #20DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 380MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #21DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 450MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #22DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 16 SEATS 330MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #23DINING TABLE AND STOOLS, COMPLETE OVOID FOLDING UNIT. 12 SEATS 435MMAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #24REPLACEMENT SEATS FOR NURSERY/JUNIOR SIZE TABLE AND SEATING UNITSAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment
Lot #25REPLACEMENT SEATS FOR PS SIZE TABLE AND SEATING UNITSAwarded
Delivery: 00, UK, Northern Ireland
Extensions: Options to extend for up to two further periods of up to 12 months eachVariant bids: not allowed
39100000 Furniture39110000 Seats, chairs and related products, and associated parts39121200 Tables39150000 Miscellaneous furniture and equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 27 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • As tender documents: 20%
  • As tender documents: 80%
Published award criteria (2)
  • As tender documents: 20
  • As tender documents: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “FAE-20-027 FURNITURE FOR SCHOOL DINING AREAS AND STAFF CANTEENS, FOR…” is a framework: the contest is a place on its panel, up to 27 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Apr 2021, 12:56 BST
Last source update
30 Jul 2021, 11:25 BST
Award evaluation window
7 May 2021 – …
FTS notice number
2021/S 000-018214
Classification (CPV)
FurnitureFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsMiscellaneous furniture and equipmentSeats, chairs and related products, and associated partsTables
Delivery area
00UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02a280 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment
Performance terms

as per tender documentation.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
7 May 2021, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
7 May 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

7 May 2021 → 5 Aug 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 May 2021, 15:00 BST
  2. Bids opened
    7 May 2021, 15:30 BST
  3. Notice published
    30 Jul 2021, 11:25 BST
  4. Bids must remain valid until
    5 Aug 2021, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Jul 2021, 11:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 71 from SMEs · busiest of 25 lots
Contracts signed 20latest 28 Jul 2021

27 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • LOT 1 – DINING CHAIR, CAFÉ STYLE. ONE-PIECE

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 10 – DINING TABLE, SQUARE, 735mm high

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 11 – DINING TABLE, RECTANGULAR, 635mm high

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 12 – DINING TABLE, RECTANGULAR, 710mm high

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 13 – TRESTLE TABLE, FLIP-TOP

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 14 – TRESTLE TABLE, FOLDING

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 15 – TROLLEY FOR TRANSPORTING TRESTLE TABLES

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 16 – POSEUR/BISTRO TYPE TABLE, PEDESTAL TYPE

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 17 – POSEUR/BISTRO TYPE TABLE, FOUR LEGS

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 18 – DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS, 380MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 19 – DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS 450MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 2 – DINING CHAIR, CAFÉ STYLE. TWO-PIECE

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 20 – DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 380MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 21 – DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 450MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 22 – DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 16 SEATS 330MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 23 – DINING TABLE AND STOOLS, COMPLETE OVOID FOLDING UNIT. 12 SEATS 435MM

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 24 – REPLACEMENT SEATS FOR NURSERY/JUNIOR SIZE TABLE AND SEATING UNITS

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 25 – REPLACEMENT SEATS FOR PS SIZE TABLE AND SEATING UNITS

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 26 – REPLACEMENT SEATS FOR POST-PS SIZE TABLE AND SEATING UNITS

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • LOT 27 - REPLACEMENT SEATS FOR EXISTING SICO COMBINED DINING TABLE AND STOOLS UNITS

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · DINING CHAIR, CAFÉ STYLE. ONE-PIECE7bids · 7 electronic · 1 from abroad0—£28 – £75
2 · DINING CHAIR, CAFÉ STYLE. TWO-PIECE7bids · 7 electronic · 1 from abroad1—£35 – £45
3 · KITCHEN CHAIR7bids · 7 electronic · 1 from abroad1—£12 – £23
4 · DINING CHAIR, HIGH STOOL TYPE7bids · 7 electronic · 1 from abroad0—£76 – £95
5 · KITCHEN STOOL, WOODEN7bids · 7 electronic · 1 from abroad1—£68 – £80
6 · KITCHEN STOOL, POLYPROPYLENE7bids · 7 electronic · 1 from abroad1—£31 – £55
7 · DINING TABLE, CIRCULAR, 635mm high7bids · 7 electronic · 1 from abroad1—£135 – £230
8 · DINING TABLE, CIRCULAR, 735mm high7bids · 7 electronic · 1 from abroad1—£165 – £301
9 · DINING TABLE, HEXAGONAL, 735mm high7bids · 7 electronic · 1 from abroad1—£157 – £288
10 · DINING TABLE, SQUARE, 735mm high7bids · 7 electronic · 1 from abroad1—£90 – £173
11 · DINING TABLE, RECTANGULAR, 635mm high7bids · 7 electronic · 1 from abroad1—£90 – £190
12 · DINING TABLE, RECTANGULAR, 710mm high7bids · 7 electronic · 1 from abroad1—£92 – £173
13 · TRESTLE TABLE, FLIP-TOP7bids · 7 electronic · 1 from abroad1—£252 – £340
14 · TRESTLE TABLE, FOLDING7bids · 7 electronic · 1 from abroad1—£59 – £99
15 · TROLLEY FOR TRANSPORTING TRESTLE TABLES7bids · 7 electronic · 1 from abroad0—£222 – £395
16 · POSEUR/BISTRO TYPE TABLE, PEDESTAL TYPE7bids · 7 electronic · 1 from abroad1—£83 – £200
17 · POSEUR/BISTRO TYPE TABLE, FOUR LEGS7bids · 7 electronic · 1 from abroad1—£85 – £149
18 · DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS, 380MM7bids · 7 electronic · 1 from abroad1—£700 – £855
19 · DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 8 SEATS 450MM7bids · 7 electronic · 1 from abroad1—£700 – £855
20 · DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 380MM7bids · 7 electronic · 1 from abroad1—£799 – £1,045
21 · DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 12 SEATS 450MM7bids · 7 electronic · 1 from abroad1—£799 – £1,045
22 · DINING TABLE AND STOOLS, COMPLETE RECTANGULAR FOLDING UNIT. 16 SEATS 330MM7bids · 7 electronic · 1 from abroad1—£920 – £1,001
23 · DINING TABLE AND STOOLS, COMPLETE OVOID FOLDING UNIT. 12 SEATS 435MM7bids · 7 electronic · 1 from abroad1—£1,195 – £1,561
24 · REPLACEMENT SEATS FOR NURSERY/JUNIOR SIZE TABLE AND SEATING UNITS7bids · 7 electronic · 1 from abroad1—£12 – £67
25 · REPLACEMENT SEATS FOR PS SIZE TABLE AND SEATING UNITS7bids · 7 electronic · 1 from abroad1—£12 – £67

Contracting authority & participating public bodies

2 public bodies on the notice

Education Authority NI

Contracting authorityEducationRegional or local authorityEducation Campsie House, 1 Hospital Road, OMAGH, UK, BT79 0AWContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Review body OMAGH

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria