Find a TenderAwarded

Published 24 Mar 2023, 10:29 GMT

Official UK procurement notice

Fife Council Mechanical & Electrical Professional Services

Official notice

Authority: Fife Council (Local council)

Framework agreement2 lotsServicesRestricted procedureSME suitable

Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM72)

Framework ceiling (notional)£500,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 26 Sept 2023awarded 13 Feb 2024

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Fife Council has a requirement for the provision of a Framework to provide a Mechanical and Electrical Engineering Consultant Service. Fife Council carries out hundreds of multi-discipline design and construction projects each year. Fife Council Property Services provide this service but often require assistance from the private sector. This document details the scope of the framework and will explain how the framework will be used.

CPV: Construction consultancy services · Engineering design services for mechanical and electrical installations for buildings · Mechanical and electrical engineering services · Mechanical engineering services

How this framework works

From the published notice

Places: up to 6 suppliers · 9 bids on the busiest of 2 lots (1.5 per place) · 5 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Under GBP 10k (Reactive and Planned Work)AwardedRenewal

Delivery: Scotland

Extensions: 24 month extensionSecond stage: 5–null candidates invited to tenderVariant bids: not allowed

71321000 Engineering design services for mechanical and electrical installations for buildings 71333000 Mechanical engineering services 71334000 Mechanical and electrical engineering services 71530000 Construction consultancy services

Lot #2Over GBP 10k (Reactive and Planned Work)AwardedRenewal

Multiple suppliers Framework capable of meeting the needs of Fife Council’s requirements, with the intention to establish a framework with 2 separate Lots with approximately 5 Consultants on each Lot.

Lot 1 - Under GBP 10k (Reactive and Planned Work) will be offered to the successful consultants on a rotational basis.

Lot 2 - Over GBP 10k (Reactive and Planned Work) a mini competition via quick quote on Public Contract Scotland would take place.

Delivery: Scotland

Extensions: 24 month optional extensionSecond stage: 5–null candidates invited to tenderVariant bids: not allowed

71321000 Engineering design services for mechanical and electrical installations for buildings 71333000 Mechanical engineering services 71334000 Mechanical and electrical engineering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 70%Price: 30%

Published award criteria (2)

Quality: 70
Price: 30

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“Fife Council Mechanical & Electrical Professional Services” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 24 Mar 2023, 10:29 GMT
Last source update: 13 Feb 2024, 10:46 GMT
Authority reference: CW0160
FTS notice number: 2024/S 000-004753
Classification (CPV): Construction consultancy servicesEngineering design services for mechanical and electrical installations for buildingsMechanical and electrical engineering servicesMechanical engineering services
Delivery area: Scotland (UKM72)
Official registry OCID: ocds-h6vhtk-03b5ae Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: NEC 4 Framework Contract will be used for the running of the framework.
NEC4 Professional Services Contract (NEC4 PSC and NEC4 PSSC).

Publisher note: (SC Ref:758113)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 26 Sept 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Supplier levy on call-offs (max %): document

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

1 May 2023 → 13 Feb 2024 · 4 dates

Next notice expected
1 May 2023, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
26 Sept 2023, 12:00 BST
Invitations to tender expected
27 Oct 2023, 00:00 BST
Notice published
13 Feb 2024, 10:46 GMT

Notice history

5 events · 3 releases on Find a Tender · since 24 Aug 2023

Published value published: £500,000
24 Aug 2023, 14:19 BST
Status changed to active
24 Aug 2023, 14:19 BST
Procurement method changed
24 Aug 2023, 14:19 BST
Deadline published: 26 Sept 2023, 12:00 BST
24 Aug 2023, 14:19 BST
Status changed to complete
13 Feb 2024, 10:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 95 from SMEs · busiest of 2 lots

Contracts signed 2latest 13 Feb 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Under GBP 10k (Reactive and Planned Work)
Signed
13 Feb 2024
Value
ceiling above
Status
active
Over GBP 10k (Reactive and Planned Work)
Signed
13 Feb 2024
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Under GBP 10k (Reactive and Planned Work)	9bids · 9 electronic · 9 from abroad	5	—	—
2 · Over GBP 10k (Reactive and Planned Work)	9bids · 9 electronic · 9 from abroad	5	—	—

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityMechanical and Electrical Professional Services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkcaldy Sheriff CourtReview body Kirkcaldy

Framework contractors & participating bidders

5 commercial parties on the notice

Blackwood PartnershipFramework contractor 6 Atholl Place, Edinburgh, Scotland, EH3 8HPContact phone
Harley Haddow LimitedFramework contractor 124-125 Princes Street, Edinburgh, UK, EH2 4AD
Hawthorne Boyle LimitedFramework contractor Merchant House, Watermark Business Park, 365 Govan Road, Glasgow, Scotland, G51 2SE
Luths Services LtdFramework contractor 2 Grange Avenue, Milngavie, Glasgow, Scotland, G62 8AQ
Survey.Design.Consult.Framework contractor InoSpace Lightyear, Marchburn Drive, Glasgow Airport, Paisley, UK, PA3 2SJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria