Financial Management System Migration to Cloud

CPV: Software package and information systems

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Goods

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

4 Dec 2024, 14:05 GMT

Last source update

4 Dec 2024, 14:05 GMT

Authority reference

LU00950

FTS notice number

2024/S 000-039076

Classification (CPV)

Software package and information systems

Delivery area

East Midlands (UKF2)

Official registry OCID

ocds-h6vhtk-04c233 Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

Unit4 is migrating its on-premise ERP solution to the Cloud, providing their current customers with tight deadlines for which the on-premise solution will no longer be supported. Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity including: Core Financial Processes, Core Accounting, Logistics - Procurement, Sales Orders and Invoicing, Projects, Reporting and Management Information, Data, Research Costing and Pricing. In addition to this there are around 50 integrations and around 150 customisations on the current system. Taking the above into account highlights how the ERP application is business critical IT infrastructure and linked to both staff and student facing activities; it is essential to the running of the University. It is therefore not currently viable in terms of the timescales provided along with the amount of personnel resource and financial budget required, to change the provider of the system. At the present time it would be impossible for the University to procure an alternative economic operator (including thorough analysis of stakeholder requirements, developing a high level solution design, developing a detailed specification, determining procurement strategy, undertaking market assessment, due diligence, going to tender and awarding) followed by the subsequent implementation, provide the full range of services and train all University users. It has been concluded that the timeline does not allow for change without detrimentally impacting the operations of the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The proposed Contract term is 5 years with no further extension options. The planned award date is 17 December 2024.

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=907457027 GO Reference: GO-2024124-PRO-28759952

• Unit4 Business Software LimitedAwarded supplier01737985 c/o Dac Beachroft LIp Portwall Place, Portwall Lane, Bristol, South West, BS1 9HS

No document links were published on the notice.