Find a TenderAwarded

Published 2 Jun 2023, 16:02 BST

Official UK procurement notice

Fire Door Inspections, Remedials and Replacements across the County of Powys

Official notice

Authority: Powys County Council (Local council)

2 lotsServicesOpen procedureSME suitable

Sectors: Construction Materials & Prefab (44)Architecture & Engineering (71) Delivery: Wales (UKL24)

Published estimate£1,800,000total for 2 lots

Submissions closed 3 Jul 2023awarded 16 Nov 2023

Awarded to Sureserve Fire and Electrical Limited2 awards

What is being bought2 lots · detail below

Published requirement description

The Council sought to engage suitably experienced and competent Contractors, in the context of increased financial pressures, to carry out Fire Door Inspections, Remedials and Replacements for Housing and Property assets across the County of Powys.

The Council’s aim was to award an individual contract for each lot.

Lots for the Tender are as follows;

Lot 1 – North
Lot 2 – South

Recurrence: 2 to 4 years

CPV: Architectural, construction, engineering and inspection services · Building-inspection services · Door blanks · Door frames · Door screens · Door thresholds · Doors · Fire doors · Technical building-inspection services · Technical inspection services · Windows, doors and related items

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot

Lot #1North Powys - Fire Door Inspections, Remedials and ReplacementsAwardedRenewal

Delivery: Wales

Extensions: Option to extend for up to 24 months.Variant bids: not allowed

44221000 Windows, doors and related items 44221200 Doors 44221210 Door blanks 44221211 Door frames 44221212 Door screens 44221213 Door thresholds

Lot #2South Powys - Fire Door Inspections, Remedials and ReplacementsAwardedRenewal

Delivery: Wales

Extensions: Option to extend for up to 24 months.Variant bids: not allowed

44221000 Windows, doors and related items 44221200 Doors 44221210 Door blanks 44221211 Door frames 44221212 Door screens 44221213 Door thresholds

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Environmental	Split
1 · North Powys - Fire Door Inspections, Remedials and Replacements	54%	40%	6%
2 · South Powys - Fire Door Inspections, Remedials and Replacements	54%	40%	6%

Conditions of participation1

Technical & professional ability
It is a Minimum Requirement that Bidders:
Are a third (3rd) Party accredited installer under a registered UKAS Fire Door Accreditation scheme.
Are Constructionline Silver registered (or equivalent), with work categories relevant to the subject matter of the contract.
Are registered with a Safety Schemes in Procurement (SSiP) accredited scheme.
Employees must have a valid Disclosure and Barring Service (DBS) checks at the time of Contract mobilisation and throughout the Contract Period. Contractors must comply fully with the Council’s DBS Policy.
Have demonstrable experience of delivering contract(s) of a similar nature.
Provide copies of full audited accounts, including profit and loss accounts and balance sheet, for the most recently completed financial year. The accounts will be analysed in accordance with instruction provided in the Financial Analysis Information document included within the tender documentation.
Have or agree to put in place by contract start insurances to the following levels:
Public & Product Liability Insurance - 5,000,000 GBP;
Employer’s Liability Insurance - 5,000,000 GBP
Accept the terms and conditions contained within the tender documentation.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 2 to 4 years
First published: 2 Jun 2023, 16:02 BST
Last source update: 7 Feb 2024, 08:55 GMT
Award evaluation window: 3 Jul 2023 – …
Authority reference: itt_97958
FTS notice number: 2024/S 000-003973
Classification (CPV): Architectural, construction, engineering and inspection servicesBuilding-inspection servicesDoor blanksDoor framesDoor screensDoor thresholdsDoorsFire doorsTechnical building-inspection servicesTechnical inspection services
+1 more
Windows, doors and related items
Delivery area: Wales (UKL24)
Official registry OCID: ocds-h6vhtk-03d377 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As per the procurement documents.

Publisher note: (WA Ref:138744)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 3 Jul 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 90 days from the deadline
Bids opened: 3 Jul 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

3 Jul 2023 → 7 Feb 2024 · 3 dates

Submission deadline
3 Jul 2023, 12:00 BST
Bids opened
3 Jul 2023, 12:00 BST
Notice published
7 Feb 2024, 08:55 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
7 Feb 2024, 08:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Bids received 88 from SMEs

Contracts signed 2latest 16 Nov 2023

Awarded to	Value	Date	Status
Lot 1 · North Powys - Fire Door Inspections, Remedials and Replacements1 award
Sureserve Fire and Electrical Limited	—	—	Awarded
Lot 2 · South Powys - Fire Door Inspections, Remedials and Replacements1 award
Sureserve Fire and Electrical Limited	—	—	Awarded

Contracts

North Powys - Fire Door Inspections, Remedials and Replacements · Sureserve Fire and Electrical Limited
Signed
16 Nov 2023
Value
—
Status
active
South Powys - Fire Door Inspections, Remedials and Replacements · Sureserve Fire and Electrical Limited
Signed
16 Nov 2023
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · North Powys - Fire Door Inspections, Remedials and Replacements	4bids · 4 electronic	4	—	£133,304 – £1,390,391
2 · South Powys - Fire Door Inspections, Remedials and Replacements	4bids · 4 electronic	4	—	£962,245 – £1,390,391

Contracting authority & participating public bodies

Powys County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Llandrindod Wells, Wales, LD1 5LGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Sureserve Fire & ElectricalAwarded supplier Regent Business Centre, 6 Jubilee Road, Burgess Hill, London, RH159TLContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria