Official UK procurement notice
FM21195 - Provision of British Antarctic Survey Food
Authority: UK Research and Innovation (Central government)
UK SBS wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation. Show less description the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations"). Everything they need to survive and work needs to be imported by air or sea.
What is being bought
Published requirement descriptionUK SBS wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation.
UK SBS is managing this procurement process in accordance with
Show less description the Public Contracts Regulations 2015 (as may be amended from time to time) (the "Regulations").
It is intended that a sole provider will be appointed for this Contract.
The British Antarctic Survey (BAS) operate five research stations in and around Antarctica and a polar research ship. This RFP is to supply dry, frozen and bonded provisions for personnel on the stations and on board the ships.
Ships and stations will also procure provisions from other ports around the world that will not form part of this contract.
Other items excluded from this contract are:
- Fresh fruit and vegetables
- Field ration packs
During the Antarctic summer there can be more than 250 scientists and support personnel stationed around the region. Everything they need to survive and work needs to be imported by air or sea. Those who remain in Antarctica during the winter need adequate supplies for over six months of isolation.
The ship will take main stores twice a year, once on arrival in the UK after their Antarctic deployment, usually May or June; and again prior to their departure for Antarctica in September or October. The requirements are determined by the relevant purser and will encompass dry, frozen and bonded provisions.
Each station needs an annual replenishment of materials and equipment which is delivered by a BAS ship during the Antarctic summer field season. One of the most important elements of the resupply exercise is the restocking of food supplies.
UK SBS will be used the Delta eSourcing Portal for this procurement. The access code is: 34SKS4V98H
This is a Supplies Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
CPV: Food, beverages, tobacco and related products
The lotProcurement structure
single lot · no lot value publishedLot #1UK Shared Business Services Ltd (UK SBS) wishes to establish a Contract for the…Renewal
UK Shared Business Services Ltd (UK SBS) wishes to establish a Contract for the provision of The British Antarctic Survey (BAS) Station and Ships: dry, frozen and bonded provisions on behalf of UK Research and Innovation (UKRI).
It is intended that a sole provider will be appointed for this Contract.
The British Antarctic Survey (BAS) operate five research stations in and around Antarctica and a polar research ship. This RFP is to supply dry, frozen and bonded provisions for personnel on the stations and on board the ships.
Ships and stations will also procure provisions from other ports around the world that will not form part of this contract.
Other items excluded from this contract are:
- Fresh fruit and vegetables
- Field ration packs
During the Antarctic summer there can be more than 250 scientists and support personnel stationed around the region. Everything they need to survive and work needs to be imported by air or sea. Those who remain in Antarctica during the winter need adequate supplies for over six months of isolation.
The ship will take main stores twice a year, once on arrival in the UK after their Antarctic deployment, usually May or June; and again prior to their departure for Antarctica in September or October. The requirements are determined by the relevant purser and will encompass dry, frozen and bonded provisions.
Each station needs an annual replenishment of materials and equipment which is delivered by a BAS ship during the Antarctic summer field season. One of the most important elements of the resupply exercise is the restocking of food supplies.
A brief summary of the requirement has been provided above, please ensure you review the specification and all additional appendices for full details of this requirement. All documents relating to the procurement can be found within the Stage One: Overview Section on the Delta eSourcing Portal.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the "Regulations").
This is a Services Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
UK SBS will be using the Delta eSourcing Portal for this procurement. The access code is: 34SKS4V98H
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Sept 2021, 11:31 BST
- Last source update
- 9 Sept 2021, 11:31 BST
- Award evaluation window
- 15 Oct 2021 – …
- Authority reference
FM21195- FTS notice number
2021/S 000-022372- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ded3Find a Tender
Publisher note: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. How to apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://www.delta-esourcing.com/ and the follow the instructions to 'Login'. Once you are logged into the system you will be able to link yourself into this procurement using the access code: 34SKS4V98H
How it was run
Official notice- Submission deadline
- 15 Oct 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 Oct 2021, 11:00 BST
Timeline
9 Sept 2021 → 15 Oct 2021 · 3 dates- Notice published9 Sept 2021, 11:31 BST
- Submission deadline15 Oct 2021, 10:00 BST
- Bids opened15 Oct 2021, 11:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- UK Shared Business Services LtdReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria