Find a TenderAwardedContract award notice
Published 10 Dec 2025, 16:05 GMT

Official UK procurement notice

For the Provision of a CCTV Storage Solution

Official notice

Authority: University of Leicester (Education)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£350,000≈ £70k / year · £420,000 inc. VAT
Submissions closed 16 Jan 2026awarded 20 Apr 2026
Award (standstill) to CVL Systems Ltd
Contract term 5 yrsends 9 Mar 2031 · up to 10 Mar 2033 with extensions · starts 10 Mar 2026

What is being bought

Published requirement description

The University’s existing CCTV storage and video management infrastructure has reached the end of its operational life, resulting in increasing maintenance requirements and constraints in meeting current security, performance, and compliance standards. A replacement solution is required to ensure continued reliability, improved security capability, and alignment with modern technological expectations.

The project will deliver a replacement CCTV storage and management solution, including:

•Storage Infrastructure: Implementation of a modern, scalable appliance-based and/or hybrid storage platform capable of supporting high-throughput video recording and retrieval.

•Recording Management System: Deployment of an up-to-date video management system with advanced analytics and integration capability with existing security infrastructure.

•Operator Software: Provision of an intuitive, feature-rich interface to enhance monitoring efficiency and situational awareness.

•Integrations: Compatibility with relevant University platforms and third-party systems (e.g., telephony solutions, authentication services).

•Decommissioning: Managed decommissioning of the legacy system following a minimum 30-day parallel run of the new and existing environments.

CPV: Storage management software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£350,000
Contract period: 10 Mar 2026 – 9 Mar 2031 (5 yrs) · up to 10 Mar 2033 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Eligibility: SME eligible
Extensions: 2 x 12 month optional extension periods

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Functional/Non Functional Requirements: 60%
  • Price: 30%
  • Social Value: 10%
Published award criteria (3)
  • Social Value
  • Price
  • Functional/Non Functional Requirements
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Dec 2025, 16:05 GMT
Last source update
20 Apr 2026, 15:49 BST
Award evaluation window
Submission end – 28 Feb 2026
Authority reference
LUV01409
FTS notice number
2025/S 000-081648
Latest notice
Contract award notice (UK6)
Classification (CPV)
Storage management software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05f317 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
16 Jan 2026, 12:00 GMT
Clarification deadline
2 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Dec 2025 → 29 Apr 2026 · 8 dates
  1. Tender notice published321 days ago
    10 Dec 2025, 16:05 GMT
  2. Clarification questions by298 days ago
    2 Jan 2026, 12:00 GMT
  3. Submission deadline284 days ago
    16 Jan 2026, 12:00 GMT
  4. Award decision expected by241 days ago
    28 Feb 2026, 23:59 GMT
  5. Contract starts232 days ago
    10 Mar 2026
  6. Assessment summaries sent191 days ago
    20 Apr 2026, 00:00 BST
  7. Latest notice published190 days ago
    20 Apr 2026, 15:49 BST
  8. Standstill ends181 days ago
    29 Apr 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 10 Dec 2025
  1. Tender notice published
    10 Dec 2025, 16:05 GMT
    UK4
  2. Contract award notice published
    20 Apr 2026, 15:49 BST
    UK6
  3. Status changed to complete
    20 Apr 2026, 15:49 BST
  4. Contract signature expected
    1 May 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £645,0001 award exc. VAT
Bids received 11 from SMEs
Awarded toValueDateStatus
CVL Systems LtdSME2 May 2026 – 30 Apr 2031 · up to 30 Apr 2033Extensions: 2 x 12 month optional extension periods£645,00020 Apr 2026standstill to 29 Apr 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

University of Leicester

Contracting authorityPublic authority - sub-central government GB-PPON: PPNM-4297-VLCH University Rd, Leicester LE1 7RH, Leicester, East Midlands, LE1 7RHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • CVL Systems LtdAwarded supplierGB-COH: 06833565 3 Wallis Close, Park Farm Ind Est, Wellingborough, East Midlands, NN8 6AGContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender