Find a TenderAwarded

Published 20 May 2022, 14:45 BST

Official UK procurement notice

Framework Agreement for the Provision of Cleaning Materials

Authority: Lancashire County Council (Local council)

Framework agreementGoodsOpen procedureSME suitable

Sectors: Leather and textile fabrics, plastic and rubber materials (19)Chemical products (24)Medical Devices & Pharma (33)

+1 more

Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)

Delivery: North West (UKD4)

Framework ceiling (notional)£2,750,625framework ceiling, not attributable revenue

Submissions closed 21 Jun 2022awarded 2 Aug 2022

What is being bought

Published requirement description

Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a single lot framework agreement for the supply and delivery of cleaning materials:

Recurrence: The initial framework term is 21 months, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 45 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

CPV: Chemical products · Cleaning products · Polythene waste and refuse sacks and bags · Toilet paper, handkerchiefs, hand towels and serviettes

How this framework works

From the published notice

Places: up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the supply…AwardedRenewalPublished value£2,750,625

The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the supply and direct delivery of cleaning materials (Chemicals, Cleaning Fluids, Paper, Refuse Bags, Cleaning Equipment etc...)

Products are to be delivered directly by the successful tenderer to over 600 sites.

The duration of the framework agreement will be for an initial period of 21 months, with the council having the option to extend for any given period up to maximum of a further 2 years.

The estimated value of the lot is between GBP 515,000 and GBP 618,000 per annum dependant on demand, price changes etc. (Maximum of GBP 2,317,500 over 45 months)

The value of participation by the wider public sector is estimated to be between GBP 0 to GBP 115 500 per annum (GBP 433 125 maximum over 45 months) - Please see section VI.3) additional information - for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed.

Delivery: North West

Extensions: The initial framework term is 21 months, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 45 months. · The initial framework term is 21 months, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 45 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed

19640000 Polythene waste and refuse sacks and bags 24000000 Chemical products 33760000 Toilet paper, handkerchiefs, hand towels and serviettes

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (3)

Technical Criteria: 50%
Product Testing: 10%
price: 40%

Published award criteria (3)

Technical Criteria: 50
Product Testing: 10
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Framework Agreement for the Provision of Cleaning Materials” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · The initial framework term is 21 months, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 45 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
First published: 20 May 2022, 14:45 BST
Last source update: 5 Aug 2022, 08:55 BST
Award evaluation window: 21 Jun 2022 – …
Authority reference: CR/CORP/LCC/21/1095
FTS notice number: 2022/S 000-021495
Classification (CPV): Chemical productsCleaning productsPolythene waste and refuse sacks and bagsToilet paper, handkerchiefs, hand towels and serviettes
Delivery area: North West (UKD4)
Official registry OCID: ocds-h6vhtk-033be6 Find a Tender

Publisher note: LCC (Lancashire County Council) wishes to establish this framework (where the successful tenderer's capacity and capability permits)accessible for use by other public sector bodies (all stated lots) including: • Blackburn with Darwen Borough Council, The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge. Please note: tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period. Registration is necessary in order to view the tender details and obtain tender documentation. The RFQ (Request For Quote) number (tender reference number for online tendering system) is 15336164

How it was run

Official notice

Run through: portal not identified

Language: EN

Appointment period ends: 21 Jun 2022, 10:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 21 Jun 2022, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

21 Jun 2022 → 5 Aug 2022 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
21 Jun 2022, 10:00 BST
Bids opened
21 Jun 2022, 12:00 BST
Notice published
5 Aug 2022, 08:55 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
5 Aug 2022, 08:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 63 from SMEs

Contracts signed 1latest 2 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Framework Agreement for the Provision of Cleaning Materials
Signed
2 Aug 2022
Value
£2,750,625
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic	3	—	—

Contracting authority & participating public bodies

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fishergate, Preston, North West, PR18XJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of Justice - The High CourtReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Lyreco UK LtdFramework contractorGB-COH: 00442696 Telford, West Midlands, TF2 7NB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria