Official UK procurement notice
Framework: Drone Surveys for Inspection -Bridges & Structures.
Authority: Fife Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionFife Council aims to establish a framework consisting of three lots for a period of 24 months, with an option to extend for an additional 2x12 months. Accordingly, Fife Council is seeking suppliers capable of providing drone surveys in the following areas:
-Confined Spaces Surveys
-Bridge Surveys
-Coastal/Harbour Surveys
- Recurrence: Six to eight months before the end of the framework.
CPV: Aerial photography services
How this framework works
From the published notice- Places
- up to 9 suppliers · 25 bids on the busiest of 3 lots (2.8 per place) · 2 appointed
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Confined Space Drone SurveysAwardedRenewalceiling above
Fife Council is required by Codes of Practice to inspect all structures every 2 to 3 years. Our policy is to inspect Confined Spaces every 3 years due to the hazardous nature of confined space entry. Therefore, the Council is looking for supplier(s) able to provide the following:
Carry out photogrammetric and LiDar surveys of the Council’s Bridges & Structures Service 41 Confined Spaces. Initially we require at least 14 of these inspected in the first year. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required
-Delivery of the Lidar survey Cloud points in rcp or rcs format. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Provide Revit model of structure surveyed – Provide an indicative table of costs of level of detail (LoD) 1-5 (This will not be required for all structures).
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc.
It is estimated that a budget of GBP 50,000 per year would be made available for the above surveys.
This would not include the costs of revit modelling as it is appreciated this will not always be required and is more costly.
Lot #2Bridge Drone SurveysAwardedRenewalceiling above
Currently Fife Council’s bridge General and Principal inspections are all conducted in person, necessitating lone working and in many cases the use of specialist access equipment.
Inspections are conducted in accordance with codes of practice at the following intervals.
General Inspections – every 2 years
Principal Inspections – every 6 years
Therefore, the Council is looking for a supplier(s) able to carryout photogrammetric and LiDar surveys of the Council bridge inventory on an as-and-when basis. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required.
-Delivery of the Lidar survey Cloud points in rcp or rcs format. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Provide Revit model of structure surveyed – Table of costs of levels of detail (LoD) from 1-5. - Required
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc.
Indicative budget per year for project related detailed modelling using drone acquired data.
GBP50,000
Lot #3Harbour and Coastal Drone/ RoV SurveysAwardedRenewalPublished value£120,000
Currently Fife Council’s harbour walls are inspected by a team of two from a hired boat. By using drone surveys, we can get a much closer look at the walls, and they would allow review of the inspection videos in-house for immediate assessment of suspect issues. Therefore, the Council is looking for a supplier(s) able to carry out photogrammetric and LiDar surveys of the Council’s harbour walls above and below the waterline and similar surveys of inaccessible coast lines above the highwater mark on an as-and-when basis. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc,
Budget
It is estimated that a budget of GBP30,000 per year would be made available for these types of survey
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
4B.4 and 4B.4.1 Ratio
4B.5.1 4B.5.2 4B.5.3 Insurance
Minimum level(s) of standards required:
4B.4 and 4B.4.1 A Liquidity Ratio will be applied Current Assets will be divided by Current Liabilities. Tenderers are to provide their
current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a
ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why and the Council
may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.
4B.5.1 4B.5.2 4B.5.3 Insurance Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.
GBP10m Employers Liability
GBP 5m Public Liability
GBP 1m Professional Liability
Minimum: B.4 and 4B.4.1 Ratio 4B.5.1 4B.5.2 4B.5.3 Insurance Minimum level(s) of standards required: 4B.4 and 4B.4.1 A Liquidity Ratio will be applied Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation t… - Technical & professional ability
4C.1 and 4C1.1 Experience
4C.6 and 4C.6.1 Professional Qualifications
4C.7 Environmental Management
4C.8.1 and 4C.8.2 Manpower
4C.9 Relevant Plant and Tools
4D.1 and 4D.1.2 Quality Assurance
Part IV Concluding Statement
Minimum: 4C.1 and 4C1.1 Experience We will evaluate organisation’s experience and capability relative to what we intend to buy, in particular: Supplying the same services Achieving the same or similar outcomes Suppliers will be required to provide 3 examples of works carried out in the pa… - Technical & professional ability
The bidders must have operators for external operations licensed for flying in the open category with A2 CofC qualification per the UK Civil Aviation Authority (CAA)’s “CAP 722 - Unmanned Aircraft System Operations in UK Airspace – Policy and Guidance” and operate in accordance with BS ISO 21384-3:2023 Unmanned aircraft systems - Operational procedures.
Evidence to be provided
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework: Drone Surveys for Inspection -Bridges & Structures.” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Six to eight months before the end of the framework.
- First published
- 19 Jun 2024, 11:45 BST
- Last source update
- 15 Jan 2025, 12:28 GMT
- Authority reference
TW0016- FTS notice number
2025/S 000-001343- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04710bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
KPIs
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: This will be a Fife Council multi suppliers’ framework to which up to a maximum of 3 approved providers will be appointed for each lot. The Framework contract will be awarded to ranked contractors for each lot, those with the highest scoring tenders (Price & Quality) and will be ranked according to their total weight score, with the highest weighted scoring tender being awarded Position 1, the next highest weighted scoring tenderer will be awarded Position 2 and so on. Where tenderers have achieved the same total weighted score, their rankings will then be determined by their Quality score. The tenderer with the highest Quality score being awarded the higher position. (SC Ref:787850)
How it was run
Official notice- Appointment period ends
- 30 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
9 Sept 2024 → 15 Jan 2025 · 4 dates- Next notice expected9 Sept 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Sept 2024, 12:00 BST
- Invitations to tender expected28 Oct 2024
- Notice published15 Jan 2025, 12:28 GMT
Notice history
4 events · 3 releases on Find a Tender · since 27 Aug 2024- Status changed to active27 Aug 2024, 14:20 BST
- Procurement method changed27 Aug 2024, 14:20 BST
- Deadline published: 30 Sept 2024, 12:00 BST27 Aug 2024, 14:20 BST
- Status changed to complete15 Jan 2025, 12:28 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Confined Space Drone Surveys
- Signed
- 14 Jan 2025
- Value
- £35,175
- Status
- active
Bridge Drone Surveys
- Signed
- 14 Jan 2025
- Value
- £22,344
- Status
- active
Harbour and Coastal Drone/ RoV Surveys
- Signed
- 14 Jan 2025
- Value
- £12,375
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Confined Space Drone Surveys | 25bids · 25 electronic · 25 from abroad | 25 | — | — |
| 2 · Bridge Drone Surveys | 25bids · 25 electronic · 25 from abroad | 25 | — | — |
| 3 · Harbour and Coastal Drone/ RoV Surveys | 25bids · 25 electronic · 25 from abroad | 25 | — | — |
| Whole notice | — | — | — | £279,575 – £304,245 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- LandScope Engineering LtdFramework contractor
- UAV 365Framework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.