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Published 17 Apr 2025, 09:48 BST

Official UK procurement notice

Framework for The Hire of Highways and Construction Plant Equipment, and Welfare Units

Official notice

Authority: Gateshead Council (Local council)·Consortium: 2 public authorities

Open framework scheme10 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45) Delivery: North East (UKC2)
Framework ceiling (notional)£10,000,000total for 10 lots · framework ceiling, not attributable revenue · 3 value updates
Submissions closed 9 Jan 2026
Lots 10see the lot list below
Framework period 2 yrsends 1 Feb 2028 · up to 1 Feb 2030 with extensions · starts 2 Feb 2026

What is being bought10 lots · detail below

Published requirement description

The aim of this procurement is to implement a framework which covers the Council's requirements for the hiring of Highways and Construction Plant Equipment, and Welfare Units

CPV: Construction machinery and equipment · Hire of construction and civil engineering machinery and equipment with operator

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Framework period
2 yrs · up to 4 yrs from 2 Feb 2026
Scheme runs until
31 Dec 2033
Supplier levy on call-offs (max %)
1% of call-off value
Published description of the framework

Suppliers will be ranked 1-5 for each piece of equipment

We will use the cheapest option for each piece of equipment in each lot.

Lots and requirements (10)Procurement structure

10 lots · all with a published value

Every one of these 2 lots carries the same published figure, £350,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Operated 180 Excavators (JCB) + Full range of bucketsAwardedRenewal 2 yrsSMEPublished value£700,000

For the rental of Operated 180 Excavators (JCB) + Full range of buckets.

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £700,000 exc. VAT · £840,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #2Operated Plant (Other) (ie. 360 excavators etc.)AwardedRenewal 2 yrsSMEPublished value£80,000

Hire of Operated Plant (Other) (ie. 360 excavators etc.)

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #3Non operated PlantAwardedRenewal 2 yrsSMEPublished value£90,000

Hire of Non operated Plant

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #4Non operated Tipper trucksCancelledRenewal 1 yrSMEPublished value£40,000

Provision of non operated tipper trucks

Contract period: 1 Jan 2026 – 31 Dec 2026 (1 yr) · up to 31 Dec 2033 with extensionsValue: £40,000 exc. VAT · £48,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: We are considering an OPEN framework for this contract, we would have an initial period of two years with the framework reopening for new bids every two years for the maximum of 8 years. We may add new lots and equipment within lots each time we open the framework.
45500000 Hire of construction and civil engineering machinery and equipment with operator
Lot #5Operated Tipper trucksAwardedRenewal 2 yrsSMEPublished value£600,000

Hire of Operated Tipper trucks - this will be lot 4 in our contract documents

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #6Non operated Other Heavy Vehicles (above 3.5 tonne)CancelledRenewal 1 yrSMEPublished value£50,000

Provision of Non operated Other Heavy Vehicles (above 3.5 tonne)

Contract period: 1 Jan 2026 – 31 Dec 2026 (1 yr) · up to 31 Dec 2033 with extensionsValue: £50,000 exc. VAT · £60,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: We are considering an OPEN framework for this contract, we would have an initial period of two years with the framework reopening for new bids every two years for the maximum of 8 years. We may add new lots and equipment within lots each time we open the framework.
45500000 Hire of construction and civil engineering machinery and equipment with operator
Lot #7Small ToolsAwardedRenewal 2 yrsSMEceiling above

Hire of Small Tools this will be lot 5 in our contract documents

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensions
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #8Access EquipmentAwardedRenewal 2 yrsSMEPublished value£80,000

Hire of Access Equipment - this will be lot 6 in our contract documents

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #9Fuel TanksAwardedRenewal 2 yrsSMEPublished value£30,000

Hire of Fuel Tanks

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £30,000 exc. VAT · £36,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment
Lot #10Welfare UnitsAwardedRenewal 2 yrsSMEceiling above

Hire of Welfare Units - this will be Lot 8 in our contract documents

Contract period: 2 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensions
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 month extensions
43300000 Construction machinery and equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: It is a ranked framework for each piece of equipment with in the lots suppliers will be ranked 1-5 and rankings can change depending on price increases through the contract.
What this means for your bid
  • “Framework for The Hire of Highways and Construction Plant Equipment,…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Apr 2025, 09:48 BST
Last source update
27 Jan 2026, 13:05 GMT
Award evaluation window
Submission end – 28 Jan 2026
Authority reference
OPEN2025671
FTS notice number
2025/S 000-074976
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Construction machinery and equipmentHire of construction and civil engineering machinery and equipment with operator
Delivery area
North East (UKC2)
Official registry OCID
ocds-h6vhtk-05047f Find a Tender
Contract terms summary

30 days

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
9 Jan 2026, 12:00 GMT
Clarification deadline
15 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value
Detailed submission instructions & authority contactsFrom official release

www.open-uk.org ↗

Search for the framework title Framework for The Hire of Highways and Construction Plant Equipment, and Welfare Units and ensure you are bidding on the Gateshead Council Opportunity

Timeline

17 Apr 2025 → 2 Feb 2026 · 9 dates
  1. Planning notice published
    17 Apr 2025, 09:48 BST
  2. Market engagement
    14 May 2025, 23:59 BST

    Issuing of market engagement question accessible via OPEN procurement platform www.open-uk.org ↗ and searching for Project # OPEN2025671.

    Engagement meeting taking place 13th/14th May for a limited number of suppliers

  3. Next notice expected
    22 Sept 2025, 23:59 BST
  4. Tender notice published344 days ago
    18 Nov 2025, 17:25 GMT
  5. Clarification questions by317 days ago
    15 Dec 2025, 12:00 GMT
  6. Admission / appointment period ends292 days ago · period end, not a bid countdown
    9 Jan 2026, 12:00 GMT
  7. Latest notice published274 days ago
    27 Jan 2026, 13:05 GMT
  8. Award decision expected by273 days ago
    28 Jan 2026, 23:59 GMT
  9. Contract starts269 days ago
    2 Feb 2026

Notice history

12 events · 5 releases on Find a Tender · since 17 Apr 2025
  1. Pipeline notice published
    17 Apr 2025, 09:48 BST
    UK1
  2. Preliminary market engagement notice published
    17 Apr 2025, 10:20 BST
    UK2
  3. Planned procurement notice published
    15 Sept 2025, 09:40 BST
    UK3
  4. Published value updated to £2,000,000
    15 Sept 2025, 09:40 BST
    was £22,000,000
  5. Deadline published: 22 Oct 2025, 12:00 BST
    15 Sept 2025, 09:40 BST
  6. Tender notice published
    18 Nov 2025, 17:25 GMT
    UK4
  7. Published value updated to £10,000,000
    18 Nov 2025, 17:25 GMT
    was £2,000,000
  8. Status changed to active
    18 Nov 2025, 17:25 GMT
  9. Deadline moved to 9 Jan 2026, 12:00 GMT
    18 Nov 2025, 17:25 GMT
    +79 days · was 22 Oct 2025, 12:00 BST
  10. Buyer details updated
    18 Nov 2025, 17:25 GMT
  11. Procurement termination notice published
    27 Jan 2026, 13:05 GMT
    UK12
  12. Status changed to complete
    27 Jan 2026, 13:05 GMT
Routine re-releases (5)
  • 2025-04: 2 releases · 17 Apr 2025, 17 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—27 Jan 2026CancelledLack of competition in lots.

Contracting authority & participating public bodies

2 public bodies on the notice

Gateshead Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPGY-1151-NJQN · GB-UKPRN: 10002639 Civic Centre, Regent Terrace, Gateshead, North East, NE8 1HHContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure