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Published 4 May 2022, 19:11 BST

Official UK procurement notice

Framework for the Provision of Headwear and Accoutrements

Official notice

Authority: BLUELIGHT COMMERCIAL LIMITED (Public body)

Framework agreement9 lotsGoodsOpen procedure
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: UK
Framework ceiling (notional)£7,200,000total for 9 lots · framework ceiling, not attributable revenue
Submissions closed 6 Jun 2022awarded 26 Sept 2022
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

BlueLight Commercial Ltd are procuring a Framework on behalf of UK bluelight services for the provision of Headwear and Accoutrements. The intention is to award a four year Framework Agreement.

BlueLight Commercial will act as the Contracting Authority on behalf of Police Forces in England & Wales, affiliated Fire and Rescue Services and associated partners.

CPV: Caps · Clothing accessories · Clothing, footwear, luggage articles and accessories · Hats · Headgear and headgear accessories · Helmets · Special clothing and accessories · Workwear accessories

How this framework works

From the published notice
Places
up to 9 suppliers · 5 bids on the busiest of 9 lots (0.6 per place) · 5 appointed

Lots and requirements (9)Procurement structure

9 lots · all with a published value · same evaluation weights on every lot

Every one of these 9 lots carries the same published figure, £800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Shared scope across 2 of 9 lots

Applies to lots 8, 9.

A range of uniform accoutrements are required. Options are required in either full leather, split leather, or textile. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Lot #1Framework for the Provision of Headwear and Accoutrements Traditional CapsAwardedceiling above

A lightweight uniform cap that includes a chin strap and fittings for rank badges, insignia, and braiding. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18443000 Headgear and headgear accessories18443340 Caps
Lot #2Framework for the Provision of Headwear and Accoutrements Custodian HelmetsAwardedceiling above

Custodian style or equivalent beat duty helmet with a reinforced shell including chin strap and fittings for badges with the option for rose or comb top. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18443000 Headgear and headgear accessories18444110 Helmets
Lot #3Framework for the Provision of Headwear and Accoutrements BowlersAwardedceiling above

A lightweight low profile bowler style hat with a reinforced shell including chin strap and fittings for rank, band, and badge. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18443000 Headgear and headgear accessories18444110 Helmets
Lot #4Framework for the Provision of Headwear and Accoutrements Baseball CapsAwardedceiling above

A general-purpose baseball cap in varying designs and styles. Will need to be adaptable by design in order to create bespoke force requirements. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18443000 Headgear and headgear accessories18443340 Caps
Lot #5Framework for the Provision of Headwear and Accoutrements Bump CapsAwardedceiling above

A general-purpose bump cap in varying designs and styles to a minimum standard of EN812. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18443000 Headgear and headgear accessories18443340 Caps18444110 Helmets
Lot #6Framework for the Provision of Headwear and Accoutrements Woolly HatsAwardedceiling above

A general-purpose woolly hat in varying designs and styles. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18441000 Hats18443000 Headgear and headgear accessories
Lot #7Framework for the Provision of Headwear and Accoutrements Leather GoodsAwardedceiling above

A range of uniform accoutrements are required. Options are required in either full leather, split leather, or textile. All items require a vegan option and must be available as an alternative. Additional information: Submissions must be made via the EU Supply Portal.

This framework is open to Police Forces and Special Police Forces in the United Kingdom, Police and Crime Commissioners and the Police Authorities, Serious Organised Crime, Police Public Order and Criminal Justice. For a full list of participants go to Section 6 of the ITT.

Delivery: UK · Birmingham
Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18140000 Workwear accessories18400000 Special clothing and accessories18420000 Clothing accessories
Lot #8Framework for the Provision of Headwear and Accoutrements Split LeatherAwardedceiling above
Delivery: UK · Birmingham
Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18140000 Workwear accessories18400000 Special clothing and accessories18420000 Clothing accessories
Lot #9Framework for the Provision of Headwear and Accoutrements Textile GoodsAwardedceiling above
Delivery: UK · Birmingham
Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18140000 Workwear accessories18400000 Special clothing and accessories18420000 Clothing accessories

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 40%Price: 50%Social value: 10%
Published award criteria (3)
  • Quality: 40%
  • Social Value: 10%
  • Price: 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Provision of Headwear and Accoutrements” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 May 2022, 19:11 BST
Last source update
10 Nov 2022, 11:52 GMT
Award evaluation window
6 Jun 2022 – …
Authority reference
BLC-Operations-0022
FTS notice number
2022/S 000-031812
Classification (CPV)
CapsClothing accessoriesClothing, footwear, luggage articles and accessoriesHatsHeadgear and headgear accessoriesHelmetsSpecial clothing and accessoriesWorkwear accessories
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0333de Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
6 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
6 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

6 Jun 2022 → 10 Nov 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Jun 2022, 12:00 BST
  2. Bids opened
    6 Jun 2022, 12:00 BST
  3. Notice published
    10 Nov 2022, 11:52 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Nov 2022, 11:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 5busiest of 9 lots
Contracts signed 9latest 26 Sept 2022

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £775,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 Provision of Headwear and Accoutrements Traditional Caps

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 2 Provision of Headwear and Accoutrements Custodian Helmets

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 3 Provision of Headwear and Accoutrements Bowlers

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 4 Provision of Headwear and Accoutrements Baseball Caps

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 5 Provision of Headwear and Accoutrements Bump Caps

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 6 Provision of Headwear and Accoutrements Woolly Hats

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 7 Provision of Headwear and Accoutrements Leather Accoutrements

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 8 Provision of Headwear and Accoutrements Split Leather Accoutrements

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

  • Lot 9 Provision of Headwear and Accoutrements Textile Accoutrements

    Signed
    26 Sept 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Framework for the Provision of Headwear and Accoutrements Traditional Caps3bids———
2 · Framework for the Provision of Headwear and Accoutrements Custodian Helmets1bids———
3 · Framework for the Provision of Headwear and Accoutrements Bowlers1bids———
4 · Framework for the Provision of Headwear and Accoutrements Baseball Caps3bids———
5 · Framework for the Provision of Headwear and Accoutrements Bump Caps3bids———
6 · Framework for the Provision of Headwear and Accoutrements Woolly Hats3bids———
7 · Framework for the Provision of Headwear and Accoutrements Leather Goods3bids———
8 · Framework for the Provision of Headwear and Accoutrements Split Leather3bids———
9 · Framework for the Provision of Headwear and Accoutrements Textile Goods5bids———

Contracting authority & participating public bodies

BlueLight Commercial

Contracting authorityPublic bodyBody governed by public lawPublic order and safety 12517649 Lloyd House, Colmore Circus Queensway, Birmingham, UK, B4 6DGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • British High Court of JusticeReview body Strand, London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria