Franking Machines & Associated Services

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Postal and telecommunications services (64) Delivery: UK

Awarded value£925,0002 contracts · exc. VAT

Awarded 5 Mar 2021no call for competition

Awarded to Neopost Ltd2 awards

What is being bought

Published requirement description

NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for a twelve month period.

CPV: Postage-franking machines · Postal services related to letters

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: UK · United Kingdom

30144100 Postage-franking machines

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 15 Mar 2021, 14:16 GMT
Last source update: 19 May 2021, 10:54 BST
Authority reference: CAV-STA (20-21) 208
FTS notice number: 2021/S 000-011045
Classification (CPV): Postage-franking machinesPostal services related to letters
Delivery area: UK
Official registry OCID: ocds-h6vhtk-029bbd Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure for the lease of their two franking machines for the provision of posting services across the health board.
Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the provision and lease of their franking machines and postage services.
Due to the volume of increased workload since the Covid-19 pandemic, we wish to put an interim twelve month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage i.e. digital solutions and undertake a formal tender exercise.

Review and risk notes

Review procedure: Review Procedure:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of University Hospital of Wales Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments).

Publisher note: (WA Ref:110250)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £925,0002 contracts exc. VAT

Bids received 1

Contracts signed 2latest 5 Mar 2021

Awarded to	Value	Date	Status
Neopost Ltd	£525,000 †	—	Awarded
Neopost Ltd	£400,000 †	—	Awarded

Contracts

Contract 005196-2021-CAV-STA (20-21) 208-1 · Neopost Ltd
Signed
5 Mar 2021
Value
£525,000
Status
active
Contract 011045-2021-1 · Neopost Ltd
Signed
5 Mar 2021
Value
£400,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	0	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 2nd Floor Woodland House, Maes-y-Coed Road Heath, Cardiff, UK, CF14 4HHContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Neopost LtdAwarded supplier 3rd Floor, Press Centre, Here East, 14 East Bay Lane, London, UK, E152GWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.