Find a TenderAwarded

Published 30 Aug 2021, 16:15 BST

Official UK procurement notice

Franking Machines & Consumables

Authority: APUC Ltd (Public body)

Framework agreementGoodsOpen procedureSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK

Framework ceiling (notional)£23,546,984framework ceiling, not attributable revenue · 1 value update

Submissions closed 9 Sept 2021awarded 28 Oct 2021

What is being bought

Published requirement description

The Authority has put in place a Framework Agreement for Franking Machines & Consumables - the supply, delivery and maintenance, via lease and purchase arrangements, of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the UK Further and Higher education sector bodies and wider public bodies, which include APUC Ltd's members and affiliated bodies, Central Government Departments in Scotland and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members: NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW, LUPC and SUPC.

Recurrence: 48 months

CPV: Postage-franking machines

How this framework works

From the published notice

Places: up to 4 suppliers · 4 bids received (1.0 per place) · 4 appointed (full)

The lotProcurement structure

single lot · value published

Lot #1The Authority has appointed Contractors for the supply, delivery and maintenance, via…AwardedRenewalPublished value£23,546,984

The Authority has appointed Contractors for the supply, delivery and maintenance, via lease and purchase arrangements, of Franking Machines, associated products and services including installation and configuration of equipment and provision of consumables to the UK Further and Higher education sector bodies and wider public bodies, which include APUC Ltd's members and affiliated bodies, Central Government Departments in Scotland and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS Scotland, Scotland Excel members and any associated or affiliated bodies, Leisure Centres and the following purchasing consortia and their members: NWUPC (Including Northern Ireland Institutions), NEUPC, HEPCW, LUPC and SUPC.

Please note the Framework Value quoted includes 'pass through' costs including postage costs set by Royal Mail. The actual estimated spend for the total potential Framework Agreement period excluding these costs is 4,709,396 GBP. Additional information: Economic operators may have been excluded from this competition if they were in any of the situations referred to in regulation 58 of the

Public Contracts (Scotland) Regulations 2015.

Delivery: UK · Various locations across Scottish Mainlands and Islands, Northern Ireland, England and Wales.

Extensions: The Authority reserves the right to extend the Framework Agreement for a further period up to 24 months subject to satisfactory performance and continued Institutions requirements.Variant bids: not allowed

30144100 Postage-franking machines

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (4)

Service Delivery: 35%
Responsible Procurement: 12%
Business Continuity Planning: 3%
price: 50%

Published award criteria (4)

Service Delivery: 35
Responsible Procurement: 12
Business Continuity Planning: 3
Price: 50

Conditions of participation1

Condition of participation
no text published
Minimum: With reference to question 4B.5 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award: Employers (Compulsory) Liability Insurance = 5 000 000 GBP Public & Product Liability Insurance = 5 000 000 GBP W…

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“Franking Machines & Consumables” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 48 months
First published: 30 Aug 2021, 16:15 BST
Last source update: 25 Nov 2021, 12:15 GMT
Award evaluation window: 30 Aug 2021 – …
Authority reference: PMR1003 AP
FTS notice number: 2021/S 000-029340
Classification (CPV): Postage-franking machines
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02d38c Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗ using the template provided (template shall be provided during the lead-in period).
The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

Publisher note: Form of Tender Tenderers signed the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true and accurate submission. Freedom of Information Tenderers confirmed that they were in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information was only be submitted if applicable at point of award. It was for information only and was not scored. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct - Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers completed the Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Declaration of Non-Involvement in Serious Organised Crime Tenderers signed the Declaration of Non-Involvement in Serious Organised Crime - Appendix G prior to award to confirm that their Tender Response was a complete, true and accurate submission. Declaration of Non-Involvement in Human Trafficking & Labour Exploitation Tenderers signed the Declaration of Non-Involvement in Human Trafficking & Labour Exploitation - Appendix H prior to award to confirm that their Tender Response was a complete, true and accurate submission. Supply Chain Evaluation Tool: Section 1 Tenderers completed Appendix I - Supply Chain Evaluation Tool: Section 1 in the Technical Questionnaire in PCS-Tender. It was for information only and was not scored but it was a requirement of the tender and is included in the contractual terms.

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 9 Sept 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 30 Aug 2021, 13:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

30 Aug 2021 → 25 Nov 2021 · 3 dates

Bids opened
30 Aug 2021, 13:00 BST
Admission / appointment period endsperiod end, not a bid countdown
9 Sept 2021, 12:00 BST
Notice published
25 Nov 2021, 12:15 GMT

Notice history

6 events · 4 releases on Find a Tender · since 1 Sept 2021

Published value published: £23,546,984
1 Sept 2021, 12:06 BST
Status changed to active
1 Sept 2021, 12:06 BST
Procurement method changed
1 Sept 2021, 12:06 BST
Deadline moved to 9 Sept 2021, 12:00 BST
1 Sept 2021, 12:06 BST
+10 days · was 30 Aug 2021, 12:00 BST
Deadline moved to 30 Aug 2021, 12:00 BST
1 Sept 2021, 12:06 BST
-2 days · was 1 Sept 2021, 12:00 BST
Status changed to complete
25 Nov 2021, 12:15 GMT

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineIV.2.2	30 Aug 2021	1 Sept 2021	+2 d
—	DeadlineIV.2.2	30 Aug 2021	9 Sept 2021	+10 d

2 amendments published without a description.

Routine re-releases (4)

2021-08: 1 release · 30 Aug 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 43 from SMEs

Contracts signed 4latest 28 Oct 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £23,546,984, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Franking Machines & Consumables
Signed
28 Oct 2021
Value
ceiling above
Status
active
Franking Machines & Consumables
Signed
28 Oct 2021
Value
ceiling above
Status
active
Franking Machines & Consumables
Signed
28 Oct 2021
Value
ceiling above
Status
active
Franking Machines & Consumables
Signed
28 Oct 2021
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	3	—	—

Contracting authority & participating public bodies

APUC LIMITED

Contracting authorityPublic bodyBody governed by public lawEducation Unit 27,Stirling Business Centre, Wellgreen, STIRLING, Scotland, FK82DZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Stirling Sheriff Court and Justice of the Peace CourtReview body StirlingContact phone

Framework contractors & participating bidders

4 commercial parties on the notice

Nationwide Franking Sense LtdFramework contractor Bolton, UK
Northern ServicesFramework contractor East Kilbride, UK
Pitney Bowes LtdFramework contractor Trident Place, Mosquito Way, Hatfield, UK, AL10 9UJContact phone
QuadientFramework contractor London, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.