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Published 14 Apr 2023, 15:56 BST

Official UK procurement notice

Garden Assistance Scheme - North Zone

Official notice

Authority: North Lanarkshire Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitableMax 1 lot per supplier
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM84)
Framework ceiling (notional)£861,600total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 16 May 2023awarded 22 Jun 2023
Lots 4max 1 won per supplier

What is being bought4 lots · detail below

Published requirement description

North Lanarkshire Council (the “Council”) propose to establish a multi-lot Framework with multiple-Contractors for the provision of a Garden Assistance Scheme.

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The approach to establish this Framework will be in accordance with the Public Contracts (Scotland) Regulations 2015.

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Proposed Duration is June-October 2023, with option to extend for grass cutting season 2024 (March to October).

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For 2023 requirements, the service will include but not be limited to 6 grass cuts, 2 hedge trims, 2 weedkills.

If the contract is extended for 2024 the requirements will be 9 grass cuts, 3 hedge trims, 2 weedkills.

Further details can be found in the Detail of Requirements.

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Contractors can bid for 1 or more lots, but can only be appointed to 1. Contractors would therefore be asked to rank their preferred zones. Each zone would still be evaluated using MEAT scoring model. When a Contractor is 1st place in more than 1 zone, they are allocated based on their preference, then become void on other Lots applied for.

CPV: Landscape architectural services

How this framework works

From the published notice
Places
up to 4 suppliers · 2 bids on the busiest of 4 lots (0.5 per place) · 4 appointed (full)

Lots and requirements (4)Procurement structure

4 lots · all with a published value · win at most 1 of them · same evaluation weights on every lot
Lot #1Airdrie Zone 1 of 2AwardedRenewalPublished value£171,000

A detailed specification (Details of Requirements) is contained within the tender pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-Tender system.

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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the tender pack comprising the ITT and associated documents which are located in PCS-Tender.

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Any contractor bidding for this Lot must meet the minimum requirements of manpower, equipment and capacity to service (570) gardens per the Detail of Requirements and be available to start in June 2023. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
71420000 Landscape architectural services
Lot #2Airdrie Zone 2 of 2AwardedRenewalPublished value£171,300

A detailed specification (Details of Requirements) is contained within the tender pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-Tender system.

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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the tender pack comprising the ITT and associated documents which are located in PCS-Tender.

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Any contractor bidding for this Lot must meet the minimum requirements of manpower, equipment and capacity to service (571) gardens per the Detail of Requirements and be available to start in June 2023. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
71420000 Landscape architectural services
Lot #3CoatbridgeAwardedRenewalPublished value£297,600

A detailed specification (Details of Requirements) is contained within the tender pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-Tender system.

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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the tender pack comprising the ITT and associated documents which are located in PCS-Tender.

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Any contractor bidding for this Lot must meet the minimum requirements of manpower, equipment and capacity to service (992) gardens per the Detail of Requirements and be available to start in June 2023. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
71420000 Landscape architectural services
Lot #4Cumbernauld/Kilsyth/MoodiesburnAwardedRenewalPublished value£221,700

A detailed specification (Details of Requirements) is contained within the tender pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-Tender system.

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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the tender pack comprising the ITT and associated documents which are located in PCS-Tender.

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Any contractor bidding for this Lot must meet the minimum requirements of manpower, equipment and capacity to service (739) gardens per the Detail of Requirements and be available to start in June 2023. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council intends to include an additional 12 month extension period which can be utilised should circumstances arise that such an extension is required.Variant bids: not allowed
71420000 Landscape architectural services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation3
  • Suitability

    Full details of the objective rules and criteria for participation are contained within the ITT document. Please refer to I.3 Communication within this Notice.

  • Economic & financial standing

    Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.

    Minimum: Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
  • Technical & professional ability

    Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.

    Minimum: Bidders should refer to the requirements stated in the Qualification envelope within PCS-Tender.
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Garden Assistance Scheme - North Zone” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Apr 2023, 15:56 BST
Last source update
4 Jul 2023, 10:56 BST
Award evaluation window
16 May 2023 – …
Authority reference
NLC-CPT-23-004
FTS notice number
2023/S 000-018956
Classification (CPV)
Landscape architectural services
Delivery area
Scotland (UKM84)
Official registry OCID
ocds-h6vhtk-03bee6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Further information is contained within the tender document suite and can be downloaded from the additional documentation area with the PCS-T portal.

Publisher note: TENDERERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this Framework belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland. The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers. (SC Ref:737582)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Appointment period ends
16 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
16 May 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

16 May 2023 → 4 Jul 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 May 2023, 12:00 BST
  2. Bids opened
    16 May 2023, 12:00 BST
  3. Notice published
    4 Jul 2023, 10:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jul 2023, 10:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 4 lots
Contracts signed 4latest 22 Jun 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Airdrie Zone 1 of 2

    Signed
    22 Jun 2023
    Value
    £157,767
    Status
    active

  • Airdrie Zone 2 of 2

    Signed
    22 Jun 2023
    Value
    £176,777
    Status
    active

  • Coatbridge

    Signed
    22 Jun 2023
    Value
    £331,131
    Status
    active

  • Cumbernauld/Kilsyth/Moodiesburn

    Signed
    22 Jun 2023
    Value
    £225,237
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Airdrie Zone 1 of 22bids · 2 electronic2——
2 · Airdrie Zone 2 of 22bids · 2 electronic2——
3 · Coatbridge2bids · 2 electronic2——
4 · Cumbernauld/Kilsyth/Moodiesburn2bids · 2 electronic2——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact email Published organisation website ↗

Dispute resolution & review bodies

  • Scottish CourtsReview body Edinburgh

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.