Official UK procurement notice
GCC006158CPU - The Supply and Delivery of Linens and Fabrics
Authority: Glasgow City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe Supply and Delivery of Linens and Fabrics
- Recurrence: April 2029
CPV: Bed linen · Beds and bedding and specialist soft furnishings · Blinds · Curtains · Curtains, drapes, valances and textile blinds · Interior blinds
How this framework works
From the published notice- Places
- up to 9 suppliers
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1The supply, delivery, installation and repair of curtains and blindsPublished value£584,000
The supply and installation of curtains and blinds within various establishments and the repair of curtains and blinds including pre-existing fixtures. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2The supply and delivery of Source 5 beddingPublished value£432,000
The supply and delivery of bedding that meets BS 7175:1998 source 5 flame retardancy. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3The supply and delivery of towels and Source 7 beddingPublished value£180,000
The supply and delivery of bedding that meets BS 7175:1998 source 7 flame retardancy and the supply and delivery of towels. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
As stated in the ITT document, Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:
There is a minimum financial requirement that affects trading performance and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre-tax profits over a 4 year period. Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover.
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities.
Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last three individual years filed, in order for the four year profitability requirement to be verified.
An applicant should have no outstanding issues, with regard to statutory filing
requirements with Companies House.
Applicants who have been trading for less than the 4 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requi…
Minimum: Glasgow City Council’s Insurance Requirements are: Employer’s Liability The organisation/consultant shall take out and maintain throughout the period of the Framework Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000 GBP) POUNDS STERLING in respect o… - Technical & professional ability
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part III.1.3 of the Contract Notice.
Minimum: Bidders are asked to provide two relevant examples if they are bidding for lot 1 and two relevant examples if they are bidding for lots 2 and/or 3 of services carried out during the last three years. The weighting will be out of 100% with 50% attributed to each example for Lot 1.…
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “GCC006158CPU - The Supply and Delivery of Linens and Fabrics” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · April 2029
- First published
- 16 May 2025, 11:58 BST
- Last source update
- 16 May 2025, 11:58 BST
- Award evaluation window
- 17 Jun 2025 – …
- FTS notice number
2025/S 000-022157- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0515a9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
- All timescale specified within the scope must be adhered to throughout the lifetime of the framework.
- Invoices to be submitted accurately
- Products to be supplied with no defects or damages
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’ within the Invitation to Participate/Tender document. Health & Safety – applicants must complete and return the H&S questionnaire found in the Buyers Attachments area of the tender portal. Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Qualification Envelope within the PCS Tender portal (NB the council does not bind itself to withhold this information). Applicants will be required to complete the FOI certificate at ITT stage. Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the Qualification Envelope within the PCS tender portal (at ITT stage). Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the Qualification Envelope area within PCS Tender portal. Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Qualification Envelope area within the tender portal. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the Buyers Attachments area of the tender portal. Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Invitation To Participate/Tender documents. Applicants must ensure they read in line with this contract notice. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 29083. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Mandatory community benefits points required as detailed within the ITT document. (SC Ref:797838)
How it was run
Official notice- Appointment period ends
- 17 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 17 Jun 2025, 12:00 BST
Timeline
16 May 2025 → 17 Jun 2025 · 3 dates- Notice published16 May 2025, 11:58 BST
- Admission / appointment period endsperiod end, not a bid countdown17 Jun 2025, 12:00 BST
- Bids opened17 Jun 2025, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court & Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.