Find a TenderAwarded
Published 15 Oct 2024, 16:55 BST

Official UK procurement notice

GGC0920 Oral Health Distribution

Official notice

Authority: NHS Greater Glasgow and Clyde (NHS & healthcare)

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£295,000framework ceiling, not attributable revenue
Submissions closed 19 Nov 2024awarded 15 Jan 2025
Framework period 2 yrsends 16 Apr 2030 · extension options published · starts 17 Apr 2025

What is being bought

Published requirement description

This tender describes NHSGGC need to commission a contract that will allow the following; the receipt, storage, handling and distribution of Oral Health products to meet the requirement of Childsmile and Priority Groups Prevention Programmes.

For planning purposes, the birth cohort for NHSGGC Health Board is approximately 13,000 per annum. Each child must receive six allocations of oral health packs between the ages of 0-6 years. Additional packs, toothbrushes, and other resources (please see Appendix 1 Product Information Table) are required by dental practices, nurseries, schools, clinics and hospitals.

The Childsmile Nursery and Childsmile School Fluoride Varnish programme delivers a range of preventive care interventions for children from nursery age 3 years until they leave primary school, who are at increased risk of dental disease. For planning purposes Fluoride varnish is applied twice yearly in 150 nurseries and 200 schools. Products are required to support this programme.

NHSGGC Health Board has a requirement to encourage participation in Oral Health Promotion and Prevention Programmes.

Childsmile Programmes

Childsmile is a national programme designed to improve the oral health of children in Scotland and reduce inequalities both in dental health and access to dental services. It is funded by the Scottish Government and has four main elements:

-Childsmile Core Programme

-Childsmile Community & Practice

-Childsmile Nursery and School

-Childsmile Ante natal (NHSGGC only)

Further information on Childsmile is available at: www.childsmile.nhs.scot ↗

CPV: Courier services · Health and social work services · Storage and warehousing services · Storage services

How this framework works

From the published notice
Bids received
4 bids received · 1 suppliers appointed
Framework period
2 yrs from 17 Apr 2025, 2 years with the option to extend for 3 x 12 months

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 2 yrs
Contract period: 17 Apr 2025 – 16 Apr 2030 (2 yrs)
Delivery: Scotland
Extensions: 3 x 12 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality/Technical: 30%
  • Commercial: 70%
Published award criteria (2)
  • Quality/Technical: 30
  • Commercial: 70
Conditions of participation2
  • Economic & financial standing

    With reference to SPD question 4B.4, bidders are required to state the value for the following financial ratio:

    Current Ratio (Liquidity Ratio)

    (Total Current Assets divided by total current liabilities)

    The acceptable range for this financial ratio is:

    >0.99

    With reference to SPD question 4B.4, bidders are required to state the value for the following financial ratio:

    Net Profit Margin

    (Net profits divided by revenue x 100)

    The acceptable range for this financial ratio is:

    >0 (i.e positive)

    Minimum Level(s)

    With reference to SPD question 4B.5.1a it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Professional Indemnity Insurance = GBP2m

    With reference to SPD question 4B.5.1b it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Employer’s (Compulsory) Liability Insurance = GBP5m

    With reference to SPD question 4B.5.2 it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Public Liability Insurance = GBP5m

  • Technical & professional ability

    With reference to SPD question 4C.1.2 Bidders are required to provide examples that demonstrate they have the relevant experience to deliver the service. Examples must be from within the last 3 years. You should use the attached template to provide 2 examples that demonstrates experience that is relevant to this procurement exercise. Your completed response should be no more than 2 pages of A4. The completed response should be uploaded to question 4C.1.2. This is pass/fail question. If examples are not provided, this will result in a fail. If the examples provided do not demonstrate the required level of experience, this will result in a fail.

    Minimum level(s) of standards required:

    With reference to SPD question 4D.1, Bidders must evidence a regularly reviewed and documented policy for Health and Safety (H&S) management endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of

    your operations and set out your company's responsibilities of health and safety management and compliance with legislation. This is a pass/fail question. Failure to evidence your policy will result in your tender being rejected. Failure to evidence a policy that meets the requirements will result in your tender being rejected.

    With reference to SPD question 4D.1, Bidders should hold and evidence or co…

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “GGC0920 Oral Health Distribution” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
15 Oct 2024, 16:55 BST
Last source update
20 May 2025, 16:12 BST
Award evaluation window
19 Nov 2024 – …
FTS notice number
2025/S 000-023428
Classification (CPV)
Courier servicesHealth and social work servicesStorage and warehousing servicesStorage services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-04ac51 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27572. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: A non-scored community benefits question will be asked as part of the ITT (SC Ref:799311)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
19 Nov 2024, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
19 Nov 2024, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Nov 2024 → 20 May 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Nov 2024, 13:00 GMT
  2. Bids opened
    19 Nov 2024, 13:00 GMT
  3. Contract starts
    17 Apr 2025, 00:00 BST
  4. Notice published
    20 May 2025, 16:12 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    21 Jan 2025, 14:07 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 2latest 15 Jan 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £280,987, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 002032-2025-GGC0920-1

    Signed
    15 Jan 2025
    Value
    ceiling above
    Period
    … – 16 Apr 2030
    Status
    active
  • GGC0920 Oral Health Distribution

    Signed
    15 Jan 2025
    Value
    ceiling above
    Period
    17 Apr 2025 – 16 Apr 2030
    Status
    active
    • Change This modification is in connection with the Original Award Notice - Document ID No. 787981 published on 21/01/25. The contract value on the original award notice was typed incorrectly as GBP 28,098,700.00 but it should have read GBP 280,987.00., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: There is no change to the service as the contract value was typed incorrectly.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

NHS Greater Glasgow and Clyde

Contracting authorityNHS & healthcareBody governed by public lawHealth Procurement Department, Glasgow Royal Infirmary, 84 Castle Street, Glasgow, Scotland, G4 0SFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

1 commercial party on the notice
  • Storage UK LtdFramework contractor Seabegs Road, Bonnybridge, Scotland, FK4 2BNContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.