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Published 15 Sept 2023, 16:21 BST

Official UK procurement notice

Gift Cards & Vouchers · UK public procurement notice

Official notice

Authority: North Western Universities Purchasing Consortium Ltd

Framework agreementGoodsOpen procedureSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: UK
Framework ceiling (notional)£15,000,000framework ceiling, not attributable revenue
Submissions closed 20 Oct 2023awarded 26 Jan 2024
Framework period 2 yrsends 30 Nov 2025 · extension options published · starts 1 Dec 2023

What is being bought

Published requirement description

NWUPC are establishing a multi-provider Framework Agreement on behalf of the members of NWUPC, APUC, CPC, HEPCW, LUPC, NEUPC, and SUPC for Gift Cards & Vouchers. The scope will include Prepaid Vouchers and Gift Cards including Closed Loop, Open Loop, Controlled Loop, Restricted Loop, and Implied Loop options. Suppliers must be able to offer both physical voucher and gift card options, and digital options such as e-gift cards. This list is not exhaustive. This Framework Agreement will commence on 1st December 2023 for an initial period of 24 months until 30th November 2025 with the option to extend the Agreement for 12 months until 30th November 2026 and a further 12 months until 30th November 2027 subject to satisfactory Economic Operator performance.

CPV: Presents and rewards

How this framework works

From the published notice
Places
up to 4 suppliers · 6 bids received (1.5 per place) · 5 appointed (full)
Framework period
2 yrs from 1 Dec 2023

The lotProcurement structure

single lot · value published
Lot #1Description of the procurementAwardedRenewal 2 yrsPublished value£15,000,000

Description of the procurement

The scope of the Framework Agreement, is as follows:

Prepaid Vouchers and Gift Cards including Closed Loop, Open Loop, Controlled Loop, Restricted Loop, and Implied Loop options. Suppliers must be able to offer both physical voucher and gift card options, and digital options such as e-gift cards. This list is not exhaustive.

Contract period: 1 Dec 2023 – 30 Nov 2025 (2 yrs)
Delivery: UK
Extensions: This Framework Agreement will commence on 1st December 2023 for an initial period of 24 months until 30th November 2025 with the option to extend the Agreement for 12 months until 30th November 2026 and a further 12 months until 30th November 2027 subject to satisfactory Economic Operator performance.Variant bids: not allowed
18530000 Presents and rewards

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Customer Requirements: 30%
  • price: 70%
Published award criteria (2)
  • Customer Requirements: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Gift Cards & Vouchers” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Sept 2023, 16:21 BST
Last source update
8 Feb 2024, 16:34 GMT
Award evaluation window
20 Oct 2023 – …
Authority reference
OFF3019NW
FTS notice number
2024/S 000-004297
Classification (CPV)
Presents and rewards
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03fd33 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This is the second award notice to be published for this tender following delays to supplier award. The following organisations have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award: NWUPC https://www.nwupc.ac.uk/our-members APUC http://www.apuc-scot.ac.uk/#!/members HEPCW http://www.hepcw.ac.uk/about-us-2/ LUPC https://www.lupc.ac.uk/member-list NEUPC http://www.neupc.ac.uk/our-members SUPC https://www.supc.ac.uk/about-us/our-members/our-members CPC https://www.thecpc.ac.uk/members/ The Framework Agreement is open to the current and future Member Institutions & affiliated Public Sector Bodies including FE colleges and the Research Councils (http://www.ukri.org/) as defined by the above Consortia. Links to the membership of each Consortium are provided in 1.4.1. At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities https://www.nationalparks.uk/ Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html Fire and Rescue Services in the United Kingdom https://www.nationalfirechiefs.org.uk/fire-and-rescue-services NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/hospice-care-finder Registered Social Landlords (Housing Associations) https://www.gov.uk/government/publications/registered-providers-of-social-housing Third Sector and Charities in the United Kingdom https://www.gov.uk/government/organisations/charity-commission http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk Scottish Police http://www.scotland.police.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
20 Oct 2023, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Oct 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

20 Oct 2023 → 8 Feb 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Oct 2023, 13:00 BST
  2. Bids opened
    20 Oct 2023, 14:00 BST
  3. Contract starts
    1 Dec 2023
  4. Notice published
    8 Feb 2024, 16:34 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    22 Dec 2023, 11:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 66 from SMEs
Contracts signed 3latest 26 Jan 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Gift Cards & Vouchers

    Signed
    26 Jan 2024
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Gift Cards & Vouchers

    Signed
    30 Nov 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Gift Cards & Vouchers

    Signed
    30 Nov 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad6——

Contracting authority & participating public bodies

2 public bodies on the notice

North Western Universities Purchasing Consortium

Contracting authoritySub-central contracting authorityEducation 04045190 Room 404, 4th Floor, Crescent House, University of Salford, Salford, UK, M5 4WT Contact name, email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • NWUPC LtdReview body ManchesterContact email, phone

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.