Official UK procurement notice
Graduation and Ceremonial gowns, Photography and Related Event Services
Authority: LUPC Ltd (Public body)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionLondon Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography, and Event services. The framework will be available to the members of LUPC, HEPCW, NEUPC, NWUPC, SUPC, and CPC. Members include higher education, further education, the wider public sector, and not-for-profit institutions. Lots under the framework will include Graduation gowns, for hire and purchase photography service (including media service) Virtual ceremony and one-stop-shop The framework agreement is estimated to commence in May 2022.
- Recurrence: 04/01/2023
CPV: Clothing, footwear, luggage articles and accessories · Multimedia software package · Music or sound editing software package · Photographic services · Video conferencing software package
How this framework works
From the published notice- Places
- up to 8 suppliers · 4 bids on the busiest of 3 lots (0.5 per place) · 7 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Graduation Gown Hire or Purchase plus event streamingRenewal
Gown hire, gown purchase, gown maintenance, laundry service, repair, recycle (end of life for gown).
Lot #2Photography and Media ServicesRenewal
Media services, video recording, event streaming, digital media services, and memorabilia.
Lot #3One stop shopRenewal
One Stop Shop for those suppliers who can provide a combined Lot 1 and Lot 2 service.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Graduation and Ceremonial gowns, Photography and Related Event Services” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 04/01/2023
- First published
- 28 Jul 2021, 14:53 BST
- Last source update
- 28 Nov 2022, 10:37 GMT
- Award evaluation window
- 2 Dec 2022 – …
- FTS notice number
2022/S 000-033604- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cd88Find a Tender
Publisher note: Framework will be available to London Universities Purchasing Consortium (LUPC), North Eastern Universities Purchasing Consortium (NEUPC),North Western Universities Purchasing Consortium (NWUPC),Southern Universities Purchasing Consortium (SUPC), Advanced Procurement for Universities and Colleges (APUC),Higher Education Purchasing Consortium Wales (HEPCW),Crescent Purchasing Consortium (CPC) Members can be identified by following web link: https://www.lupc.ac.uk/members/our-members/ http://www.neupc.ac.uk/members http://www.nwupc.ac.uk/our-members https://www.supc.ac.uk/our-members/ http://www.apuc-scot.ac.uk/#!/members http://www.hepcw.ac.uk/members/ https://www.thecpc.ac.uk/members/
How it was run
Official notice- Appointment period ends
- 2 Dec 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 2 Dec 2022, 14:00 GMT
Timeline
1 Dec 2021 → 2 Dec 2022 · 4 dates- Next notice expected1 Dec 2021
- Notice published28 Nov 2022, 10:37 GMT
- Admission / appointment period endsperiod end, not a bid countdown2 Dec 2022, 14:00 GMT
- Bids opened2 Dec 2022, 14:00 GMT
Notice history
9 events · 5 releases on Find a Tender · since 1 Apr 2022- Published value published: £16,000,0001 Apr 2022, 16:09 BST
- Status changed to active1 Apr 2022, 16:09 BST
- Procurement method changed1 Apr 2022, 16:09 BST
- Deadline published: 5 May 2022, 17:00 BST1 Apr 2022, 16:09 BST
- Buyer details updated1 Apr 2022, 16:09 BST
- Status changed to complete13 Jul 2022, 13:11 BST
- Status changed to active31 Oct 2022, 12:07 GMT
- Deadline moved to 2 Dec 2022, 14:00 GMT31 Oct 2022, 12:07 GMT+211 days · was 5 May 2022, 17:00 BST
- Buyer details updated31 Oct 2022, 12:07 GMT
Published amendments (1)
Closing date amended to account for circumstances outside of control (compassionate leave)
Routine re-releases (5)
- 2022-04: 1 release · 1 Apr 2022
- 2021-07: 1 release · 28 Jul 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 9 of these contracts carry the same published figure, £16,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Graduation Gown Hire or Purchase plus event streaming
- Signed
- 13 Jul 2022
- Value
- GIP 16,000,000
- Status
- active
One stop shop
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Graduation Gown Hire or Purchase plus event streaming
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Graduation Gown Hire or Purchase plus event streaming
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Graduation Gown Hire or Purchase plus event streaming
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Photography and Media Services
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Photography and Media Services
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Photography and Media Services
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Photography and Media Services
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
One stop shop
- Signed
- 13 Jul 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Graduation Gown Hire or Purchase plus event streaming | 4bids · 4 electronic | 4 | — | — |
| 2 · Photography and Media Services | 4bids · 4 electronic | 4 | — | — |
| 3 · One stop shop | 2bids · 2 electronic | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- London Universities Purchasing ConsortiumContracting authorityBody governed by public lawEducation
Framework contractors & participating bidders
7 commercial parties on the notice- Ede & Ravenscroft LtdFramework contractor
- EvessFramework contractor
- Graduation Attire LimitedFramework contractor
- H Tempest LtdFramework contractor
- J Wippell & Co LtdFramework contractor
- Marston Events LimitedFramework contractor
- Mountain Way PicturesFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria