Official UK procurement notice
Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)
What is being bought4 lots · detail below
Published requirement descriptionGreater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and had a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
This NHS Requirement included the provision for the purchase of the following Products:
Lot 1: Oncology Management System
Lot 2: Treatment Planning System 1
Lot 3: Treatment Planning System 2
Lot 4: Radiotherapy DICOM Archive
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
CPV: Radiotherapy devices and supplies · Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Oncology Management SystemAwarded
The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230,000 patients, with over 4,000,000 treatment histories, and have the capacity for increases in radiotherapy workload for the next five years. The estimated increase in database growth is 10GB per annum with accompanying image storage growth of approximately 2TB per annum. Additional information: Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Lot #2Treatment Planning System 1Awarded
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 1 was intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To that extent the systems required capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation. Additional information: Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Lot #3Treatment Planning System 2Awarded
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use.
Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity. Additional information: Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Lot #4Radiotherapy DICOM ArchiveAwarded
It was essential that the DICOM Archive offered provided a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available oncology management systems and treatment planning systems. The need to duplicate or import and export data and images must have been minimised to maximise service efficiency and work. Additional information: Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- NHS Requirement: 30%
- Implementation: 30%
- Cost: 40%
Published award criteria (3)
- NHS Requirement: 30
- Implementation: 30
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2021, 17:15 BST
- Last source update
- 15 Jun 2021, 17:15 BST
- Authority reference
SLC818/2020- FTS notice number
2021/S 000-013528- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bc4bFind a Tender
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: The estimated value referred to in Sections II.1.7 and V.2.4 covered the contract duration of all four lots of the agreement. Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered. Tenders for each lot would be evaluated separately and an award for each lot made separately. (SC Ref:657418)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Oncology Management System1 award | |||
| Varian Medical Systems UK Ltd | £1,284,125 † | — | Awarded |
| Lot 2 · Treatment Planning System 11 award | |||
| Varian Medical Systems UK Ltd | £1,461,493 † | — | Awarded |
| Lot 3 · Treatment Planning System 21 award | |||
| Oncology Systems LimitedSME | £295,820 † | — | Awarded |
| Lot 4 · Radiotherapy DICOM Archive1 award | |||
| PUKKA-J LimitedSME | £145,080 † | — | Awarded |
Contracts
Treatment Planning System 2 · Oncology Systems LimitedSME
- Signed
- 4 Jun 2021
- Value
- £295,820
- Status
- active
Radiotherapy DICOM Archive · PUKKA-J LimitedSME
- Signed
- 4 Jun 2021
- Value
- £145,080
- Status
- active
Oncology Management System · Varian Medical Systems UK Ltd
- Signed
- 17 May 2021
- Value
- £1,284,125
- Status
- active
Treatment Planning System 1 · Varian Medical Systems UK Ltd
- Signed
- 17 May 2021
- Value
- £1,461,493
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Oncology Management System | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Treatment Planning System 1 | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 3 · Treatment Planning System 2 | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 4 · Radiotherapy DICOM Archive | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sherriff Court HouseReview body
Bidders & participating suppliers
3 commercial parties on the notice- Oncology Systems LimitedAwarded supplier
- Pukka-J LimitedAwarded supplier
- Varian Medical Systems UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.