Official UK procurement notice
Grounds Maintenance at Holryood Palace and Park
Authority: Historic Environment Scotland
What is being bought
Published requirement description2.1 Historic Environment Scotland are seeking a Supplier to provide grounds maintenance services for Holyrood Palace and Park during the months of April to October. Work outside these months may also be required. The general types of grounds maintenance that HES shall require is likely to include the following elements:
the mowing of all lawns, semi-coarse grasslands, slopes, ramparts
trimming of all lawn edges
strimming around the bases of walls, trees and signs
the application of approved herbicides as and when specified
weed control of all footpaths, car park, road gutters and gravel areas
gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation. Leave and branch clearing duties may also be required.
- Recurrence: If all extensions are used then this will be relet in 2029
CPV: Grounds maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1Historic Environment Scotland are seeking a Supplier to provide grounds maintenance…AwardedRenewal
Historic Environment Scotland are seeking a Supplier to provide grounds maintenance services for Holyrood Park during the months of April to October. Work outside these months may also be required. The general types of grounds maintenance that HES shall require is likely to include the following elements:
the mowing of all lawns, semi-coarse grasslands, slopes, ramparts
trimming of all lawn edges
strimming around the bases of walls, trees and signs
the application of approved herbicides as and when specified
weed control of all footpaths, car park, road gutters and gravel areas
gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation
leave and branch clearing duties may also be required.
The contract comprises the provision of all necessary labour, materials, tools, machines, fuel and transport for the provision of a grounds maintenance service at the sites listed above.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above
Minimum: Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 5 million
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If all extensions are used then this will be relet in 2029
- First published
- 14 Feb 2023, 10:16 GMT
- Last source update
- 12 May 2023, 09:20 BST
- Award evaluation window
- 20 Mar 2023 – …
- Authority reference
HES/C/4191- FTS notice number
2023/S 000-013531- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a569Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Suppliers are asked to ensure their response is submitted before the closing date and time as HES will not accept late tenders. You should also highlight any issues with the terms and conditions in your response as HES will not sign up to supplier's terms or negotiate at point of award or post contract award. (SC Ref:731891)
How it was run
Official notice- Submission deadline
- 20 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 20 Mar 2023, 12:00 GMT
Timeline
20 Mar 2023 → 12 May 2023 · 3 dates- Submission deadline20 Mar 2023, 12:00 GMT
- Bids opened20 Mar 2023, 12:00 GMT
- Notice published12 May 2023, 09:20 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 May 2023, 09:20 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GMCB LtdSME | — | — | Awarded |
Contracts
Contract 013531-2023-HES/C/4191-1 · GMCB LtdSME
- Signed
- 10 May 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Historic Environment Scotland are seeking a Supplier to provide grounds maintenance… | 3bids · 3 electronic · 3 from abroad | 3 | — | £38,268 – £43,057 |
| Whole notice | — | — | — | £38,268 – £43,057 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- GMCB LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.