Official UK procurement notice
Grounds Maintenance Orkney · UK public procurement notice
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionHistoric Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements:
- the mowing of all lawns, semi-coarse grasslands, slopes, ramparts
- trimming of all lawn edges
- strimming around the bases of walls, trees and signs
- the application of approved herbicides as and when specified
- weed control of all footpaths, car park, road gutters and gravel areas
- gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation
- leaf and branch clearing duties may also be required.
- Recurrence: After the initial 2 year contract period, there is a possible further 4 year extension meaning it would be subject for renewal in 2029.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Details of workers: 20%
- Health & safety: 5%
- Fair work practices: 5%
- price: 60%
- Environmental impact: 10%
Published award criteria (5)
- Details of workers: 20
- Health & safety: 5
- Environmental impact: 10
- Fair work practices: 5
- Price: 60
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Employers (compulsory) Liability Insurance - GDP 10 million Public Liability Insurance - GDP 10 million
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · After the initial 2 year contract period, there is a possible further 4 year extension meaning it would be subject for renewal in 2029.
- First published
- 11 Jan 2023, 14:46 GMT
- Last source update
- 16 Mar 2023, 15:09 GMT
- Award evaluation window
- 13 Feb 2023 – …
- Authority reference
HES/C/4144- FTS notice number
2023/S 000-007721- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0396a0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Tenderers must highlight any concerns with the terms and conditions when responding with your submission. Please note HES will not sign up to suppliers terms and conditions and will not negotiate at either point of award or post contract award. (SC Ref:726207)
How it was run
Official notice- Submission deadline
- 13 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Feb 2023, 12:00 GMT
Timeline
13 Feb 2023 → 24 Apr 2023 · 4 dates- Submission deadline13 Feb 2023, 12:00 GMT
- Bids opened13 Feb 2023, 12:00 GMT
- Notice published16 Mar 2023, 15:09 GMT
- Contract starts24 Apr 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Mar 2023, 15:09 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kenny Foulis Gardening Services LtdSME | £40,680 † | — | Awarded |
Contracts
Contract 007721-2023-HES/C/4144-1 · Kenny Foulis Gardening Services LtdSME
- Signed
- 16 Mar 2023
- Value
- £40,680
- Period
- … – 23 Apr 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Kenny Foulis Gardening Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.