Official UK procurement notice
Grounds Maintenance Services · UK public procurement notice
Authority: South Wales Fire and Rescue Service (Police & fire)
What is being bought3 lots · detail below
Published requirement descriptionThe contract will be a collaborative approach between South Wales Fire and Rescue Service and Mid & West Wales Fire and Rescue Service for Grounds Maintenance.
The contract will be split into 4 lots:
Lot 1 South Wales Fire and Rescue Service
Lot 2a Mid and West Wales Fire and Rescue Service – Powys & Ceredigion Area.
Lot 2b Mid and West Wales Fire and Rescue Service – Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire Area.
Lot 3 Brown/Green Roof Maintenance for Mid & West Wales Fire and Rescue Services.
Contractors have the option to bid individual or multiple lots.
CPV: Grounds maintenance services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1South Wales Fire and Rescue ServiceAwarded
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix 1. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss. A copy of the SWFRS property list is included in Appendix 1. The Contractor will be required to compile a biodiversity plan for each site.
Lot #2Mid and West Wales Fire and Rescue ServicesAwarded
Lot 2 is split into 2 sub lots. Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)and Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire).
Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)
Mid and West Wales FRS lot has been split across two lots. Lot 2a consist of Powys and Ceredigion.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.
Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire)
Lot 2b consists of Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2. Additional information: Suppliers can apply for Lot 2A or 2B or both.
Lot #3Mid and West Wales FRS - Brown/Green Roof MaintenanceAwarded
Lot 3 –Brown/Green Roof Maintenance
Mid and West Wales FRS has a requirement for Brown Sedum Roof Maintenance at Parc Noyadd (combined facility) in Llandrindod Wells. The works required will include weeding, plant encroachment into drainage outlets, walkways and the vegetation barriers (pebbles) and repairing bare patches as set out in Bauder Synthetic Single Ply System – Maintenance spec Rev1 04.10.11. The works required will be on a bi-annual basis Spring & Autumn. A visit to the site prior to tendering is highly recommended. (See attached photograph).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Mar 2021, 13:24 GMT
- Last source update
- 12 Mar 2021, 13:24 GMT
- Authority reference
SWEU030- FTS notice number
2021/S 000-005060- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029b35Find a Tender
Publisher note: Contract Award (WA Ref:109017)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South Wales Fire and Rescue Service1 award | |||
| Crown Garden ServicesSME | £85,000 † | — | Awarded |
| Lot 2 · Mid and West Wales Fire and Rescue Services1 award | |||
| Ground Control Limited, Wrenvale Nurseries & LandscapesSMEjoint award | £80,000 † | — | Awarded |
| Lot 3 · Mid and West Wales FRS - Brown/Green Roof Maintenance1 award | |||
| OTM GROUNDSCARE LTDSME | £2,240 † | — | Awarded |
Contracts
Mid and West Wales FRS - Brown/Green Roof Maintenance · OTM GROUNDSCARE LTDSME
- Signed
- 2 Mar 2021
- Value
- £2,240
- Status
- active
Mid and West Wales Fire and Rescue Services · Ground Control Limited, Wrenvale Nurseries & LandscapesSME
- Signed
- 2 Mar 2021
- Value
- £80,000
- Status
- active
South Wales Fire and Rescue Service · Crown Garden ServicesSME
- Signed
- 2 Mar 2021
- Value
- £85,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South Wales Fire and Rescue Service | 9bids · 9 electronic | 9 | — | — |
| 2 · Mid and West Wales Fire and Rescue Services | 8bids · 8 electronic | 8 | — | — |
| 3 · Mid and West Wales FRS - Brown/Green Roof Maintenance | 7bids · 7 electronic | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- Crown Garden ServicesAwarded supplier
- GROUND CONTROL LTDAwarded supplier
- OTM Groundscare LTDAwarded supplier
- Wrenvale Nurseries & LandscapesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.