Official UK procurement notice
Hard Facilities Management Services
Authority: Scottish Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionHard Facilities Management services throughout the Scottish Fire and Rescue Service estate
- Recurrence: December 2025
CPV: Building and facilities management services · Facilities management services
The lotProcurement structure
single lot · no lot value publishedLot #1Procurement of Hard Facilities Management Services comprising;CancelledRenewal
Procurement of Hard Facilities Management Services comprising;
Helpdesk Services
24hr Emergency maintenance response
Routine maintenance provision
Planned preventative maintenance provision such as appliance bay doors
Statutory compliance such as gas, electrical, legionella testing and rectification
Grounds maintenance including winter gritting
Small works projects such low risk internal adaptations
Minor works projects such as. elemental upgrade such as roof replacement
professional, design and property consultancy services and Computer Assisted Facility Management (CAFM) services
Any other applicable property related services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (14)
- Handover Plan: 12%
- Service Delivery: 11%
- Helpdesk: 11%
- Systems/Systems Integration: 7%
- Risk: 5%
- Issues and Recovery: 5%
- Supply Chain Management: 4%
- Waste Minimisation: 3%
- Fair Work Practices: 2%
- Achievement of Equalities: 2%
- cost: 30%
- Social Impact: 3%
- Carbon Reduction: 3%
- Environmental Improvement: 2%
Published award criteria (14)
- Handover Plan: 12
- Service Delivery: 11
- Helpdesk: 11
- Systems/Systems Integration: 7
- Risk: 5
- Issues and Recovery: 5
- Supply Chain Management: 4
- Carbon Reduction: 3
- Waste Minimisation: 3
- Fair Work Practices: 2
- Social Impact: 3
- Achievement of Equalities: 2
- Environmental Improvement: 2
- cost: 30
- Economic & financial standing
Current Ratio (see below)
Net Assets (Total Assets minus Total Liabilities).
Three Years' Continuous Profitable Trading
general financial standing (see below)
SPD Question 4B.5.1a Professional Indemnity Insurance
SPD Question 4B.5.1b Employers Compulsory Liability Insurance
SPD Question 4B.5.2 Public Liability Insurance and insurance against loss of or damage caused by the Contractor to the Contracting Authority's property
Minimum: Current Ratio:Current ratio must be greater than 1.0 for each year for the last three years. This will be assessed by the Contracting Authority by reference to an independent financial reporting service Net Assets: This must be positive (greater than zero) each year for the last … - Technical & professional ability
The Contracting Authority requires the demonstration by means of two or more case studies of successful delivery of similar contracts in similar contexts and will shortlist candidates in accordance with Scottish Government guidance based on Technical and Professional Ability (Part IV. Section C) of the new Single Procurement Document. Scoring and evaluation of candidates’ achievement of the required level of Technical and Professional ability. This aspect will be weighted and scored as set out below
Health and Safety Standards which is a pass or fail standard as set out in the additional information section
Environmental Management Standards which is a pass or fail standard as set out in the additional information section
Minimum: Ability will be based on the following aspects: - Successful identification and management of operational challenges in a complex multi-stakeholder environment 30% - Successful delivery of collaborative working with a similarly sized contracting authority in a technically complex…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · December 2025
- First published
- 17 Feb 2021, 12:48 GMT
- Last source update
- 17 Feb 2021, 14:56 GMT
- Authority reference
T6C-055-2021- FTS notice number
2021/S 000-003192- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0293d4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all
tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to
tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court
or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court
proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or
establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order,
brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available
to the courts are detailed in the regulations.
Publisher note: The Contracting Authority is a member of the Supplier Development Programme (SDP) and will engage with the SDP in order to maximise sub-contract opportunities throughout its operational area. The successful contractor will be expected to work with the SDP in relevant areas to maximise such opportunities. The successful contractor will also be encouraged to attain Corporate Membership of the SDP Quality Assurance (Pass/Fail): Requirement - Quality Management Procedures 1. The candidate must hold a UKAS (or equivalent) accredited independent party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or must demonstrate this by other suitable means as set out in the attached document Environmental Standards: Requirement - The Candidate must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or must demonstrate this by other suitable means as set out in the attached document (SC Ref:644631)
How it was run
Official notice- Submission deadline
- 22 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
17 Feb 2021 → 5 Apr 2021 · 3 dates- Notice published17 Feb 2021, 14:56 GMT
- Submission deadline22 Mar 2021, 12:00 GMT
- Invitations to tender expected5 Apr 2021, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled17 Feb 2021, 14:56 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.