Official UK procurement notice
HCC - 09/21 - The Provision of an Employee Benefits Platform
Authority: Hertfordshire County Council (Local council)
What is being bought
Published requirement descriptionHertfordshire County Council (the 'Council') are currently out to procurement for the provision of the employee benefits platform (branded Herts Rewards). Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (Contract Notice refers). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
CPV: Benefit services
The lotProcurement structure
single lot · value publishedLot #1The estimated total value of the Contract is stated in II.1.5) of this notice and is…AwardedRenewalPublished value£405,500
The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, together with estimated total utilisation of the platform by headcount (detailed in Section 3.3 of Schedule 1 contained within the Tender Documentation.For the avoidance of doubt, the estimated annual value of the Contract will be approximately £25,000 (based on current usage). The Contract will be awarded for an initial term of 3 years, with the option to extend the Contract up to 4 further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate. Additional information: Please note, the total value of this contract is estimated on full headcount utilisation of the platform as specified within the Tender Documentation. As stated the current value is estimated at around £25,000 per annum.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Sept 2021, 14:49 BST
- Last source update
- 1 Feb 2022, 09:16 GMT
- Award evaluation window
- 28 Oct 2021 – …
- Authority reference
HCC2113105- FTS notice number
2022/S 000-002769- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e58aFind a Tender
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.
How it was run
Official notice- Submission deadline
- 28 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 28 Oct 2021, 12:00 BST
Timeline
28 Oct 2021 → 1 Feb 2022 · 3 dates- Submission deadline28 Oct 2021, 12:00 BST
- Bids opened28 Oct 2021, 12:00 BST
- Notice published1 Feb 2022, 09:16 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Feb 2022, 09:16 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SME HCI LIMITEDSMEProvision of an Employee Benefits Platform | £405,500 † | — | Awarded |
Contracts
Provision of an Employee Benefits Platform · SME HCI LIMITEDSME
- Signed
- 25 Jan 2022
- Value
- £405,500
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal OfficerReview contact point
- High CourtMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- SME HCI LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria