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Published 11 Nov 2021, 15:45 GMT

Official UK procurement notice

HCC Nov 2021 - The Provision of a Grounds Maintenance Minor Works Service

Official notice

Authority: Hertfordshire County Council (Local council)

6 lotsServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Business Services & Consultancy (79) Delivery: East of England (UKH23)
Published estimate£2,000,000total for 6 lots
Submissions closed 14 Dec 2021awarded 16 Mar 2022
Awarded to Glendale Countryside Limited, Frank Cooper and Son Limited5 awards

What is being bought6 lots · detail below

Published requirement description

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council (the ‘Council’) went out to procurement for the provision of a Grounds Maintenance Minor Works Service. Five Lots have been awarded. Lot 6 was not awarded.

CPV: Building and facilities management services · Planting and maintenance services of green areas

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£1,020,000 together) · same evaluation weights on every lot
Lot #1Minor Works - North HertfordshireAwardedRenewalPublished value£240,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") had requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots) and this Lot is for North Hertfordshire. There will be regular, allocated work within each Lot. The Contract has been awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: The Contract has the option to extend for a period of up to 24 months. · This Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
77310000 Planting and maintenance services of green areas
Lot #2Minor Works - East HertfordshireAwardedRenewalPublished value£210,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") had a requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots) and this Lot is for East Hertfordshire. There will be regular, allocated work within each Lot. The Contract has been awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: There is the option to extend the Contract for a period of up to 24 months. · This Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
77310000 Planting and maintenance services of green areas
Lot #3Minor Works - South HertfordshireAwardedRenewalPublished value£150,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") had requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots) and this Lot is for South Hertfordshire. There will be regular, allocated work within each Lot. The Contract will be awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: The Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
77310000 Planting and maintenance services of green areas
Lot #4Minor Works - West HertfordshireAwardedRenewalPublished value£90,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") had a requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots) and this Lot is for West Hertfordshire. There will be regular, allocated work within each Lot. The Contract has been awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: This Contract has a possible extension of up to 24 months. · This Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
77310000 Planting and maintenance services of green areas
Lot #5Minor Works - Central HertfordshireAwardedRenewalPublished value£210,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") has a requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots) and this Lot is for Central Hertfordshire. There will be regular, allocated work within each Lot. The Contract has been awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: There is the option to extend this Contract for up to 24 months. · This Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
77310000 Planting and maintenance services of green areas
Lot #6Minor Works - Schedule of Rates for Call Out / Emergency Work non Grounds MaintenanceCancelledRenewalPublished value£120,000

This is an Award Notice and this opportunity is now closed.Hertfordshire County Council ("the Council") had a requirement for a Grounds Maintenance Minor Works Service. This service comprises of five main contract package areas (referred to as Lots). This additional Lot is a Schedule of Rates for Call-Out / Emergency Works - Non Grounds Maintenance Work. This Lot has not been awarded.The Contract will be awarded for an initial term of four years, with the option to extend the Contract up to two further years. The value of each Lot may change as sites leave or are added to the Contract.

Delivery: East of England
Extensions: This Contract has the option to extend for up to 24 months on an annual basis. · This Contract will be reviewed at the end of the Contract period.Variant bids: not allowed
79993000 Building and facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
11 Nov 2021, 15:45 GMT
Last source update
11 Apr 2022, 15:59 BST
Award evaluation window
14 Dec 2021 – …
Authority reference
HCC2113275
FTS notice number
2022/S 000-009643
Classification (CPV)
Building and facilities management servicesPlanting and maintenance services of green areas
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-02f5c8 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.

Publisher note: This is an Award Notice and this opportunity is now closed.

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: http://www.supplyhertfordshire.uk ↗

Submission deadline
14 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
14 Dec 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

14 Dec 2021 → 11 Apr 2022 · 3 dates
  1. Submission deadline
    14 Dec 2021, 12:00 GMT
  2. Bids opened
    14 Dec 2021, 12:00 GMT
  3. Notice published
    11 Apr 2022, 15:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Apr 2022, 15:59 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £432,0005 contracts exc. VAT
Bids received 6050 from SMEs
Contracts signed 5latest 16 Mar 2022
Awarded toValueDateStatus
Lot 1 · Minor Works - North Hertfordshire1 award
Glendale Countryside LimitedGrounds Maintenance Minor Works - North Hertfordshire£96,000 †—Awarded
Lot 2 · Minor Works - East Hertfordshire1 award
Glendale Countryside LimitedGrounds Maintenance Minor Works - East Hertfordshire£72,000 †—Awarded
Lot 3 · Minor Works - South Hertfordshire1 award
Frank Cooper and Son LimitedSMEGrounds Maintenance Minor Works - South Hertfordshire£126,000 †—Awarded
Lot 4 · Minor Works - West Hertfordshire1 award
Glendale Countryside LimitedGrounds Maintenance Minor Works - West Hertfordshire£60,000 †—Awarded
Lot 5 · Minor Works - Central Hertfordshire1 award
Glendale Countryside LimitedGrounds Maintenance Minor Works - Central Hertfordshire£78,000 †—Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Minor Works - North Hertfordshire12bids · 12 electronic · 12 from abroad10——
2 · Minor Works - East Hertfordshire12bids · 12 electronic · 12 from abroad10——
3 · Minor Works - South Hertfordshire12bids · 12 electronic · 12 from abroad10——
4 · Minor Works - West Hertfordshire12bids · 12 electronic · 12 from abroad10——
5 · Minor Works - Central Hertfordshire12bids · 12 electronic · 12 from abroad10——

Contracting authority & participating public bodies

Hertfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Pegs Lane , HERTFORD, East of England, SG13 8DEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Chief Legal Officer, Hertfordshire County CouncilReview contact point Hertford
  • High Court, Royal Court of JusticeMediation bodyReview body London

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria